Administrator - United Kingdom - Tilbury Douglas

Description

Recruitment Administrator at Tilbury DouglasThe Opportunity

We are seeking an experienced, competent, dynamic, and proven Administrator within our Regional Preconstruction team to operate within the Yorkshire and North East region – a £100m turnover regional business working across a variety of market sectors.

The Administrator will support the Preconstruction/Work Winning team in the creation and preparation of bids and proposals, including Expressions of Interest, Capability, Selection Questionnaires and Tenders. They will take ownership of incoming enquiries and notices, maintaining all bid documentation and systems necessary to support the team, along with fulfilling general administrative duties.

What you will be doing

Support and contribute to the production of designated bid/prequalification related qualitative responses and take individual responsibility for sections

Complete selection questionnaires using standard company information

Capture, collate information, and evidence best practice for use in submissions and development of case studies

Work closely with site teams to gather necessary information

Manage and update internal information libraries and trackers with details of project pipelines, submissions, past projects, and CVs

Liaise with other regions and central teams to share information on request and via central SharePoint sites

Manage client bidding portals, uploading, downloading, collating and transmitting information to bid teams and business development managers

Upload information to common data environment and information management systems

Willing to interact with the team and offer suggestions, innovation, and ways to continuously drive improvement

Continually check and challenge the bid process/progress with the whole bid team – ensuring best practice and deadlines are maintained

Conduct research (web based or otherwise) on clients and projects to aid and tailor responses

Feed into tender deliverables, proposals writing plan and dates required by the bid team (with Bid and Proposals Manager)

Contribute to mid-bid or red team reviews

What we need from you

Proven experience of working in a similar role and in a bidding environment (essential)

Evidence of contributing to bid submissions

Evidence of managing and updating internal information libraries

Experience using client procurement portals and managing bid documentation

Contributing to formatting, finishing, proof‐reading and editing of submissions

Sharing and obtaining information with/from other parts of the business

Ability to abstract technical notes or a verbal response from others into narrative and case studies

Ability to undertake independent research and analysis

Understanding of construction and procurement processes (desirable but not essential)

Ability to work to deadlines whilst producing the highest standard of work

Ability to work as part of a team or independently

Excellent IT skills (essential) and proficiency in using MS Office, PowerPoint and SharePoint

Proficiency in InDesign (essential)

Use of AI software (desirable)

Full Driving Licence (desirable)

What we can offer you

26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)

3 additional long service days achieved after 3, 7 and 10 years

Private medical insurance for yourself (with the option to buy family cover)

Life assurance

Defined contribution pension scheme matched up to 8%

Enhanced maternity, paternity and parental leave

Flexible and agile working (dependent on your role)

Employee Assistance Programme

Professional membership fees

Perks at Work employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more

Flexible Benefits scheme which includes the opportunity to purchase benefits such as:

Critical illness insurance (with option to purchase for your partner)

Travel insurance

Cycle to work scheme

Retail vouchers / payroll giving/activity pass for top leisure attractions

Who we are

Tilbury Douglas is a leading UK building, infrastructure, engineering and fit‐out company. We deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment.

It is our people who make Tilbury Douglas a success. We believe our inclusive culture encourages new ways of thinking, enabling us to innovate whilst remaining resilient. We value and celebrate all individual differences and look forward to receiving your application.

We are proud to announce that we have retained our Investors in Diversity Silver Award.

Please note that this role is subject to Baseline Personnel Security Standard (BPSS) clearance which includes identity, employment history, and criminal record checks.

Please note we do not have a sponsorship licence.

We look forward to receiving your application

Seniority level

Entry level

Employment type

Full‐time

Job function

Administrative

Construction

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