Personal Assistant - Derby, United Kingdom - NHS Derby and Derbyshire Integrated Care Board

NHS Derby and Derbyshire Integrated Care Board

Verified Company

Derby, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Please refer to the attached Job Description and Person Specification for full details.

Plan and manage the Functional Directors diaries ensuring their time is utilised to full affect and ensuring internal and external meetings are robustly organised; Provide confidential and timely inbox management to their designated Functional Director.

Provide administrative support for Committees and Sub-Committees which are within the Functional Directors remit.

To include agenda setting, producing minutes which record an accurate account of the meeting, updating the action log and following up any outstanding actions.

Supporting the team with the management of projects and gathering information.

Act as the point of contact, dealing and responding effectively with queries and passing on relevant information sensitively; Manage and prioritise all incoming and outgoing correspondence, initiating responses and drafting where appropriate; Produce high quality reports, presentations, letters and other correspondence on behalf of Functional Directors; Ability to provide support to the Senior & Executive Assistants as and when required and ensuring they are an effective link to the Executive Team Plan, prioritise and manage complex and conflicting workloads; Work with other PAs within the team to ensure that appropriate cross cover is provided.

Assist with booking travel, room bookings and car parking for the Nursing and Quality Directorate and any associated visitors.