Assistant Project Coordinator - Culham, United Kingdom - Culham Centre for Fusion Energy

Culham Centre for Fusion Energy

Verified Company

Culham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview of Responsibilities:

Who are we looking for?
The role is to provide project aid to all projects within the campus development portfolio of works.

They are to facilitate the provision of key documentation such as that the projects are delivered to budget, schedule, and quality standards.

They will assist the construction planner in their role and fill in where necessary to enable smooth management of the common data environment, finance reporting and management in U4BW and providing construction management assistance to documentation across all the Campus development projects.

Applicant should be able to work under own steam and manage their priorities. Working in a professional office environment, they will assist the construction professionals in the ongoing development of Culham Science park

What will you be responsible for?

Assisting Construction Planner and Construction Project managers for all admin tasks
Duty for the creation and management of key documentation for project(s) and keeping project databases and records up to date and in line with RIBA stages of work and project requirements.
Managing project changes and deviation documents
Coordinating and providing information for the assigned project(s)
Investigating project data (including finances) and producing standard project reports
Project secretarial duties including organising meetings and taking minutes
Ensuring the tracking and timely close out of project actions
Coordinating and being proactive in closing actions for project manager
Managing and updating project data bases
Updating and manging finances for consultants and specialist services
Monitoring the property team's compliance with UKAEA policies and procedures and providing feedback and advice to assist the planning and completion of construction works on a variety of construction projects

NOTE:
Hybrid availability would be based on project requirements, allowing for on-site presence for any of the 5 days, with the flexibility to work from home for 2-3 days depending on schedules.

Salary

£29,761 + excellent benefits including outstanding pension- Programme
CENTRALISED- Department
Campus Development- Discipline
Administrative- Site Location
UKAEA Culham, Oxfordshire- Type of Employment

Full-time
Qualifications:

Essential skills, experience and competence required

IT literature, fluent in Microsoft Office, including Excel and PowerPoint
Excellent report/minutes writing skills
Good interpersonal skills
Good planning and organisational skills
Be able to work independently, with initiative and minimum assistance.
Experience of managing the interfaces and interdependencies for technical projects
Experience of quality management system
Experience of purchasing
Some finance or accounting experience preferably use of U4BW useful
Demonstrable experience in similar Project management/ coordination experience in construction projects and coordination of works
Ability to work to tight deadlines when necessary & flexibility to react to changing priorities.
Discreet & professional approach considering the business need.
Knows the basis of project management.
Comprehension of Common data environment system advantageous
Be able to work with multiple computer data systems and data management.
A broad comprehension and HNC level construction course an advantage
Good report writing skills

Desirable skills, experience and competence

Be flexible and able to work across several projects and in several different teams.
Provide assistance and cover for Property departmental admin if required.
Management of senior Campus development staff diaries and booking meetings.
May network to build external relationships

Additional Information:

What we offer

Our comprehensive benefits package includes a vibrant
culture committed to being fully
inclusive, an
Employee Assistance Programme and trained Mental Health First Aiders,
Flexible working options including family friendly policies,
Emergency paid
leave, Generous
annual leave allowance (30.5 days) increased with length of service, wide range of
career development opportunities, outstanding
defined benefit pension scheme; Corporate
bonus scheme (up to 7% for Levels - 7, as well as 3rd and 4th year apprentices) and a
Relocation allowance (if eligible).

Please note all employees working at the UK Atomic Energy Authority will be required to complete an online Baseline Personnel Security Standard (BPSS) and any other appropriate security checks as part of their clearance - which will include The Disclosure & Barring Service (DBS) checks which will show the details of all current criminal convictions or will confirm that there are no such convictions.