Executive Administration Assistant - London, United Kingdom - Pontoon

Pontoon

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Administrative Assistant
London
6 month contract
Salary from £30k pa dependant on experience

My high profile banking client is looking for an administration assistant to join the Research Team on an initial contract of 6 months with the potential for the role to become permanent.

This role is based at their London offices, working Monday to Friday9am - 5pm and is fully office based.

Skills:

Experience with a large firm (banking not essential, but ideally a large organisation)
Excellent computer skills including Outlook, Word, Excel, and PowerPoint
The ability to multitask combined with excellent organizational skills
Excellent written and oral communication skills
Proven ability to work with staff and clients
Strong planning/organisational and interpersonal skills

Competencies

Commitment of quality standards with intelligence and creativity
Individual motivation to excel in a demanding environment
Accuracy
Proactive style and ability to prioritize, to preempt, and to multitask with the ability to work independently and as a team player
Capable to work efficiently in a fastpaced environment
Mature, calm, diplomatic, and professional approach at all time and at all levels
Ability to process new tasks quickly and effectively
Ability to maintain confidentiality at all time

Responsibilities:

Using inhouse templates and systems for Production of Research notes and PowerPoint presentations
Setting up audio/video conference calls via Zoom, Webex
Assisting Analysts with the collation of data
Updating spreadsheets and charts with the latest data.
Meeting Production deadlines by formatting publications/presentations before sending them to print
Liaising with Compliance and Production to ensure Research goes through quality control process
Adhoc projects for Analysts as required
Assisting Analysts with Client requests
Professionally handling calls
Arranging complex domestic and international travel in high volumes
Handling expenses using the internal expense management system (Concur)
Regularly interacting with senior colleagues and external clients
Handling sensitive and confidential material
Extensive diary management scheduling meetings and establishing priorities to ensure smooth and efficient running of daily schedules
Organising/coordinating team/client dinners/events internal and client liaison to establish suitable meeting time and place
Phone coverage for team
Administration of expenses for members of the team
Submission for Event / Travel approval
Performing a number of daily administrative functions: scanning, printing, submitting technology/facilities requests

Pontoon is an employment consultancy and an equal opportunities' employer.