Senior Team Administrator - Bridport, United Kingdom - Dorset Council

Dorset Council

Verified Company

Bridport, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About The Role:

The Role / What is in it for you?
Are you looking for an exciting opportunity to help drive change and be part of a professional, dynamic and friendly team that provides excellent support to the children and families in Dorset? Are you looking to build on and expand your existing skills with an opportunity to work hybridly?

If you are, then a fantastic opportunity has arisen to join the Children's Services Business Support Team in the West Locality based at the new Bridport Family Hub (currently with the option of working from County Hall Dorchester).

The vacancy is for a permanent full-time Senior Team Administrator.

In July last year, the Department for Education officially announced the Families First for Children Pathfinder. Dorset has been recognised for the fantastic work with children, young people and families taking place by being selected to be one of only three initial Pathfinder sites nationally, testing the delivery of key reforms across the sector.

What you will be doing
The post holder will be part of a team supporting a range of services including:

Social Care - Early Help - Educational Psychologist - SEN/SEND provision - Early Years Support and Advice Service - Virtual School - Specialist Educators.

Reporting to a Team Leader, the role will be varied and interesting and the post holder will need to be motivated and flexible in their approach to work, confident in using their own initiative and able to prioritise and allocate a demanding workload to tight deadlines.

They will need to embrace new digital ways of working and work collaboratively with a range of colleagues.

We also work within a hybrid working model, with your working week split between the office and working remotely from home.

Your work pattern would be shaped around business/service needs.

The post holder will be part of a team responsible for delivering high-quality, customer focused business support to the operational Locality team.

Functions of the role include, but are not limited to:

Specialist functions including arranging meetings and note taking
Work in compliance with statutory obligations e.g., Data Protection and within the Council's behaviours and standards
Maintain data, gather information, and ensure data quality including collection and reporting processes
Develop and maintain working relationships with colleagues, partners and other professionals, and function as a point of contact
Undertake financial functions as required including procurement, payments, and invoice processing
Event Management e.g. book venues, administrating course registrations and preparing resources
Digital working and provision of 'virtual' support the service has adopted a 'digital by default' approach as the way forward

As a Senior Team Administrator there would be additional expectations including:

Deputising for the Team Leader in their absence, e.g. meetings
Undertake more specific duties to support a function or project as required
Providing advice and guidance regarding Dorset Council and other relevant rules and processes or referring enquiries to the relevant officer
Act as a point of contact and support in the absence of the Team Leader
Lead team 'huddles' and allocate work in the Team Leader's absence

Further Information:

Additional Information

The nature of the work is highly confidential and therefore you will be required to undergo a DBS (DISCLOSURE AND BARRING SERVICE) clearance owing to the sensitive nature of the work.

See our policy on the employment of ex-offenders.

For further information, please contact Sandie Fearn on

Closing date:
Interviews will take place: 22nd to 23rd of April 2024

This post has a significant travel requirement and you are required to have a vehicle (or transport deemed suitable by the Council) available for use as needed.

This role is UK-based and we will need to establish your Right to Work as part of the appointment process.

About Us:

About you

The experience, knowledge and skills required for this role are specified in detail in the Person Specification and Job Description.

We are looking for someone who is organised, flexible and can meet the demands of a busy work schedule and ensure deadlines are met.

Whether you are working from home or are in the office, you will have an eye for detail and ability to work on your own initiative as well as being an effective team member with a 'can do' approach.

IT systems used include Microsoft packages, including Teams, and other service specific systems.

Training for service-based systems will be provided however a good working knowledge of IT including the use of Outlook, Word and Excel is essential.

Your training will be office based to ensure that you get the best experience and support from your team.

The role involves keyboard/computer work, but the variety of tasks supported will ensure regular opportunitie