Administration Officer - Margate, United Kingdom - Kent County Council

Kent County Council

Verified Company

Margate, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Advert

Westbrook Integrated Care Centre is looking for someone with excellent communication skills, to as part of a team providing a high standard of administration support, with good IT and office skills and the ability to organise work and work to deadlines.

To succeed in this role, we are looking for someone who has;

Brilliant interpersonal skills and experience of working as the first point of contact.
Literacy and numeracy skills.
Knowledge and understanding of a wide range of administration tasks.
Knowledge and understanding of financial tasks.
Knowledge and understanding of Word, Excel, and Outlook
Knowledge and understanding of Data Protection and Confidentiality.
Proactive approach to their own development.

The Post is for 22.5 hours per week Weds, Thurs, & Friday

The work is varied - you will be expected to deal with a wide range of issues and work collaboratively with colleagues, sharing duties as required throughout the team.

The list below are some of the duties within this role but are not exhaustive.

Regular duties include:

Managing phone calls, referring them to the correct & appropriate person
Receive visitors in a courteous, prompt, and efficient manner.
Minuting regular team meetings.
Purchasing resources and processing expenses
Weekly banking, Imprest and amenity
Process, maintain and monitor financial records relating to expenditure and income.
Administer personnel procedures on behalf of the line manager/team, including calendar management, and the recording and monitoring of annual leave, sickness absence.
Keeping spreadsheets and data up to date.
Being available throughout the day to support the team with any queries or requests.
Maintaining and monitor all office systems, including databases and filing systems, both computerised and manual
Keeping the small shop stocked and managing spend.
Knowledge and understanding of all other administrative tasks to cover for annual leave and sickness.

A detailed induction and training programme, with an ongoing plan for development

27 days annual leave + bank holiday entitlement

Generous contributory pension scheme

This post is considered by KCC to be a customer-facing position.

The Council therefore has a statutory duty under Part 7 of the Immigration Act to ensure that post holders have a command of spoken English/Welsh sufficient for the effective performance of the job requirements.

The appropriate standards are set out in the Job Description/Person Specification.

Contact Details
For further information on this role, please contact: