Executive Assistant - Southampton, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Southampton, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

**SOUTHAMPTON - HYBRID WORKING

UP TO £32,000**Our clients are currently seeking an Executive Assistant to join their professional support team in Southampton office, this role has become available due to their continued success and ambitious growth plans You will be joining a developing and dynamic teamand providing a high-quality Executive Assistant service to the Senior Directors as well as working alongside the Executive Assistant to the Managing Partner.

This is an excellent opportunity for someone who has prior experience in a demanding Executive Assistant/PA role. Excellent organisational and prioritisation skills are key in this role as well as superb interpersonal and communication skills.

RESPONSIBILITIES

Undertake Executive Assistant/PA duties to the Senior Directors and the Managing Partner (as needed), which includes diary management.
Support the Executive Assistant to the Managing Partner, with the coordination of key business projects and workload.
Plan and coordinate business travel and accommodation arrangements as required.
Plan and organise corporate entertainment.
Organise and schedule Board and Director related meetings, calls, to include the annual Partner conference and events.
Prepare PowerPoint and other presentations as required by the Management Team.
Use initiative and experience to identify issues which need immediate attention, manage conflicting priorities, and alert any relevant manager to an emerging issue where necessary.
Work collaboratively with the wider team as a whole, recognising when colleagues are faced with a problem and being proactive in offering assistance.

SKILLS

A proven track record of providing high quality Executive Assistant and administrative support.
Experience of supporting a Management Board or Senior Management member/team.
An ability to interact with and build positive relationships with key stakeholders.
Confident prioritisation skills and attention to detail to complete assigned tasks as required.
Excellent organisational skills and the ability to work under pressure and to tight deadlines.
Excellent IT skills across the MS suite of programmes along with a willingness to learn new computer packages

BENEFITS:

28 days annual leave and a sabbatical you can take every 5 years.

Employees can also buy and sell holiday, managing your benefits flexibly using our sophisticated portal to configure your total reward offer according to what you value most.

As part of this,you can make ongoing or one-off donations to our charitable foundation and access our CSR programme where you can engage with community-based initiatives (as a team, or individually) twice a year, to give something back where you feel it matters.