Bookkeeper/ Finance Officer - Glasgow, United Kingdom - Emmaus Glasgow

Description

Administrator/Finance Assistant Job Description

Job title:
Bookkeeper/Finance Officer


Reports to:
Community Director/CEO


Location:
Emmaus Glasgow. 101 Ellesmere Street, Glasgow. G22 5QT.


Overall Purpose of the Job
To provide finance support to the community, social enterprises, the Director & Board.

To enable the community & business to operate effectively.


Terms and Conditions of Employment
Salary Circa £25,000 PA. + bonus (under review)

25 Hours a week

Schedule:
Monday to Friday hours/days negotiable between

Work Location:
In person. Based at 101 Ellesmere Street, Glasgow G22 5QT.

• Salary of Circa £25,000 per annum, pro rata
• Annual Leave 26 days per annum, plus 8 bank holidays (pro rata)

• Pension

• Stakeholder pension

• Training & Development

• Individually tailored induction, training and development
• Employee Assistance a 24/7 employee assistance scheme is available.

Accountabilities

Finance

• To assist with petty cash, banking, purchase ledger, invoicing, recording income to support the finance of the community.
• Preparation of weekly allowances, holiday, wellbeing and resettlement allowances, loans and repayments and housing benefit records
• To deal with phone calls to support the community and retail operation.
• Preparation of monthly management accounts in preparation of budget/cash flow.

General

To ensure activities meet with and integrate with organisational requirements for quality management, health and safety, legal stipulations, policies and general duty of care and professional boundaries.

• To be flexible and willing to carry out any reasonable duties needed to assist the community and business operation, participation in team meetings, attend 1:1's and appraisals.
• To understand and work in accordance with the principles of Emmaus UK & International and uphold its values and ethos.

Responsibilities:

• Posting and reconciling bank accounts onto Sage
• Posting and reconciling credit card transactions onto Sage
• Maintaining petty cash records, posting and reconciling onto Sage
• Maintaining the purchase ledger, preparing remittances for payments and reconciling to supplier statements
• Preparing and submitting quarterly VAT returns
• HR tasks, including monthly payroll processing, pension processing, year end processing (including P11D)
• Raising sales invoices, forwarding to clients and credit control
• Journal postings
• Monthly cost analysis
• Monthly balance sheet reconciliations
• Liaise in respect of renewal of professional subscriptions annually.
• Review and comment by biweekly meeting debtors and creditors
• Answering client and supplier queries
• Ensuring all training records are up to date and organise training when required.
• Any other tasks when required.

Qualifications and Requirements:

• Fully competent in use of Sage accountancy packages
• Fully competent in Microsoft Excel
• Attention to detail and organisational skills.
• Ability to work under pressure and prioritise.
• Proactive and fast learner
• Excellent communication and people skills
• An analytical mind
• High degree of numeracy
• Negotiation skills and the ability to develop strong working relationships.
• Commercial and business awareness
• Deadlineorientated and an ability to stick to time constraints.
• Experience of working within a construction operation is desirable.
• Understanding of law and contracts as well as experience working with legal documents is desirable, but not essential.
• Personal qualities well organised, trustworthy, reliable, selfmotivated and a team player

Finance Assistant Person Specification

• Good general computer literacy

- windows, excel, MS Office

• Good numerical and finance skills
• Experience of working as an administrator
• Desirable to have experience of computerbased accounting systems
• Desirable to have GCSE maths and English.
• Organised and effective time manager
• Desirable to have experience of working with vulnerable adults.
• Excellent communication skills
• Experience of managing challenging behaviour and conflict resolution
• Experience of coaching, team building and motivating others
• Experience in maintaining professional boundaries.

Personal Characteristics

• Recognises, responds and adapts appropriately to change easily.
• Flexible and adaptable to the needs of the community and business
• Has an understanding of and belief in equality.
• Effective communication skills including written, verbal, listening skills.
• Enthusiastic with a 'can do' attitude.
• Has the ability to interpret complex situations/problems and identify solutions which meet individuals and organisational needs.
• Able to answer people's concerns 'on their feet'.
• Has an understanding and empathy in the work of Emmaus, and ability to uphold Emmaus's values.
• Strong emotional resilience and able to identify when external support is needed for self and others.

**Other Core Competenci