Professional Qualifications Administrator - City Of London - HaysMac

    HaysMac
    HaysMac City Of London

    2 days ago

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    Description

    About HaysMac

    HaysMac is an award-winning firm of chartered accountants and tax advisors, with almost 40 partners and over 500 staff. We provide advice to entrepreneurs, fast-growing and owner-managed businesses, charities and not-for-profit organisations across the UK and internationally.

    The Role

    We are looking for a PQ Administrator to join our team to provide excellent administrative support to the People team, with a focus on early talent and professional qualifications. The role involves working with the operations team to provide administrative support for all aspects of graduate onboarding and professional qualifications activities.

    Key Responsibilities:

    • Developing a full understanding of the PQ offering and the positioning of HaysMac within this.
    • Booking skills training for trainees throughout the firm.
    • Booking exams for trainees throughout the firm.
    • Keeping the professional qualifications tracker up to date.
    • Ensuring timely, accurate and followed-up exam communication.
    • Supporting with the Apprenticeship Levy.

    Early Talent Administration:

    • Working with the external recruiter to ensure training agreements and contracts are up to date.
    • Organising trainee induction days with the L&D team.
    • Constant communication with the training provider.

    People Team Administration:

    • Maintaining the Grads Joiner & Leaver spreadsheet.
    • Updating HR documents and staff records in OpenHR.

    Joiner Administration:

    • Creating contracts of employment and offer letters for new trainees.
    • Ensuring future graduates receive relevant onboarding documentation.

    Data & Reporting:

    • Reporting on exam outcomes.

    Idea Generation:

    • Suggesting improvements to existing processes and procedures.

    Requirements:

    • Experience in an administrative role.
    • Knowledge of People processes in a corporate environment.
    • Excellent administrative and organisational skills.
    • Strong communication and interpersonal skills.

    What You'll Need to Succeed:

    • Excellent attention to detail.
    • Ability to prioritise workload and manage relationships with colleagues.
    • Team player with a willingness to help others.
    • Strong communication skills, both written and spoken.
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