Personal Assistant - London, United Kingdom - Financial Conduct Authority

Financial Conduct Authority

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Personal Assistant (Job Share)

Salary:
National up to £32,000 FTE and London up to £35,000 FTE

Are you interested in providing support the Head of the Financial Promotions & Enforcement Taskforce on a job share basis 23 days per week (Monday
Wednesday, with Monday and Tuesday essential)_
As well as working closely _with the Head of Department (HoD), you will need to work with the other Personal Assistants (PAs) across Consumer Investments (CI) and the wider FCA, as well as with a variety of external stakeholders. You will play an important role in ensuring the Head of Department (HoD) is well prepared for their day and that their senior leadership team and relevant staff are kept uptodate with key activities.

What you will be doing

Extensive diary management
Preparing the HoDs daily pack and ensuring all relevant information, meeting details and any necessary briefing notes are requested in good time
Making travel arrangements where necessary, including overseas travel
Managing and contributing to resolving internal and external ad hoc issues or queries on behalf of the HoD
Managing requests for the HoDs availability to review documents and ensuring sufficient time for review
Communicating internally and externally with stakeholders at all levels
Leading and providing administrative guidance for the Professional Business Support staff within the Division, ensuring they are updated with the latest information
Acting as first point of contact for many internal queries
Ensuring that your office complies with local and FCA wide processes and procedures

What you will get from the role

An insight into senior management and leadership
The opportunity to work in a busy, challenging and engaging environment with a wide and varied work load
Involvement in a highprofile area of the business, looking at highly topical issues
Interaction with a range of internal and external contacts
The opportunity to establish and build and good network of working relationships with colleagues at all levels across the FCA

Our competitive flexible benefits scheme gives you the opportunity to create a personalised benefits package, tailored to suit your lifecycle.

You can use this allowance to purchase additional benefits such as dental or cycle to work or you have the option top up your base salary by taking this as cash.

Core benefits that you will receive as standard are:

25 days holiday per year plus bank holidays
Private healthcare with Bupa
A noncontributory Pension of at least 8% of basic salary each month (there are several contribution levels that increase depending on your age up to 12% a month once you reach age 35)
Life assurance of eight times your basic salary
Income protection

We support hybrid working which means you will be able to work from home up to 60% of the time over a month with the remainder of your time in one of our three office locations.

The skills and experience you will have

Minimum

Proven experience of providing administration support at Head of Department/Director level or above/equivalent
Experience of being exposed to sensitive information and ensuring confidentiality of the information

Essential

Excellent IT skills, including sound knowledge of Word, Excel, Outlook and other similar packages, and able to get up to speed quickly with new systems
Excellent written communication skills
Strong relationship management skills, both with internal and external stakeholders, with a professional approach
Ability to work on own initiative, prioritising, working under pressure and to tight deadlines whilst maintaining accuracy
Ability to support other team members with change
Act in an honest, open and transparent way, challenging when you see behaviour that goes against the cultural characteristics of the FCA and the Policy divisions
Continuously seek out new and more effective ways to conduct your work, and feed this back to senior management
A general understanding of the structure of FCA and its objectives, or an ability to pick this up quickly
Flexible approach to working hours and methods and the ability to work proactively using your own initiative and with mínimal supervision

About the FCA

The FCA regulates the conduct of 50,000 firms in the UK to ensure our financial markets are honest, fair and competitive.

We do this to make sure markets work well for individuals, businesses and the economy as a whole. For more information on what we do, our three-year strategy can be found

here.

The FCA's Values & Diversity

Our ambition is to cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences.

We believe that our differences and similarities enable us to be a better organisation - one that makes better decisions, drives innovation, and delivers better regulation.

Flexible working

Multi-location

Useful information

Applications for this role close at midnight