Executive Assistant - Birmingham - OneAdvanced

    OneAdvanced
    OneAdvanced Birmingham

    2 days ago

    Description

    Overview

    Executive Assistant role at OneAdvanced. This is a 12-month maternity cover contract supporting three Executive Committee leaders during a period of growth. You will be part of a close-knit EA team, working in a dynamic, fast-paced tech business that values efficiency, trust, and professionalism.

    This is a high-impact, varied role offering exposure to the inner workings of a leading tech business, supporting established teams and commercial leaders.

    What You Will Do

    • Proactively manage complex diaries and inboxes, maintaining the highest levels of confidentiality.
    • Screen enquiries, prioritise issues, and communicate on behalf of senior leadership.
    • Collate, chase, and distribute monthly reports and presentations for the Leadership and Operational Boards.
    • Liaise with internal teams, clients, and stakeholders on behalf of executives.
    • Draft professional emails, briefings, reports, and documentation.
    • Coordinate UK and international travel, including flights, accommodation, visas, and detailed itineraries.
    • Support the planning and execution of internal events such as Town Halls and staff briefings.
    • Provide ad hoc support and assist on special projects across the organisation.
    • Take minutes and follow up on actions from key meetings.
    • Submit and process expense claims and provide support to the wider EA team when needed.

    What You Will Have

    • Proven experience as an Executive Assistant, ideally supporting C-suite or senior leadership, with the ability to hit the ground running.
    • A polished and accomplished professional approach, with confidence in managing high-level stakeholders.
    • Exceptional organisational skills and the ability to manage multiple priorities in a fast-paced environment.
    • Strong written and verbal communication skills.
    • Proficiency in Microsoft Office tools, including Outlook, Teams, Word, and PowerPoint.
    • A positive, solutions-focused mindset, bringing energy and fresh ideas to team collaboration and ways of working.
    • Discreet and trustworthy, acting as a true partner to the ExCo members you support.
    • Resilience and emotional intelligence – able to handle pressure, maintain composure, and respond to challenges with professionalism.
    • A collaborative mindset and willingness to support fellow EAs as part of a wider, connected team.
    • Flexibility to travel within the UK occasionally, if required.

    Work Arrangement

    Hybrid role based at our UK Head Office in Birmingham City Centre (The Mailbox), with an expectation to be on-site 3 days per week.

    Advert Closing

    Advert closing date: Midnight, Sunday 21st September. We may close earlier if a sufficient level of quality applications are received.

    Benefits and Perks

    Wellbeing focused – Our people are our greatest assets, and ensuring everyone feels their best self to come to work is integral

    • Annual Leave – 26 days of annual leave, plus public holidays and the ability to buy additional days
    • Employee Assistance Programme – Free advice, support, and confidential counselling available 24/7 through Care First

    Personal Growth – We're committed to enabling your growth personally and professionally

    • Development Programmes – From Future Managers to Leadership Training
    • Performance Bonus – Group-wide bonus scheme

    Financial wellbeing – Your financial wellbeing matters

    • Pension Scheme – 5% matched contribution by the company
    • Income protection insurance – Support when you need it most

    Recognition – Highlighting and rewarding the great work our people do

    • Performance & Talent – Real-time feedback, conversations and goals to help you grow

    Making a Difference – Opportunities to help causes you care about

    • MatchIt – OneAdvanced matches part of the funding for fundraising
    • Volunteering Time – Volunteering leave scheme
    • Pennies from Heaven – donate pennies from your pay check to charity

    Who We Are

    OneAdvanced is one of the UK\'s largest providers of business software and services, serving 20,000+ global customers with an annual turnover of £330M+. We invest in our brilliant people and strive to be a diverse, inclusive and engaging place to work.


    #J-18808-Ljbffr

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