Company Secretary - Belfast, United Kingdom - Hunter Savage

Hunter Savage
Hunter Savage
Verified Company
Belfast, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Lindsey McCracken

Job type

  • PermanentLocation
  • BelfastEmp. type
  • Fulltime
    Company Secretary private Equity/ Investment Sector
A global leader in corporate and fiduciary services, fund administration and capital markets.

Wherever the clients hold financial interests, or however they are structured, they provide compliant, tailored solutions that are individual to their needs.

Managing over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations. The company scale offers all people great opportunities to develop their knowledge and skills and to progress their careers.

Responsible for providing company secretarial services to a portfolio of clients.

The role will include providing company secretarial services to existing and prospective new funds, both private and listed, working with the relevant listing authorities, and ensuring the compliance with corporate governance codes, principles of best practice and company secretarial procedures.

The role will also involve undertaking work on behalf of other operating companies.


Main Responsibilities

  • To convene, attend board and committee meetings.
  • To liaise with Board members and other relevant parties in respect of meeting arrangements.
  • To manage the timely preparation of agendas, action points and minutes arising from each meetings.
  • To provide company secretarial support for the setup of corporate entities and LP's in various jurisdictions as well as maintaining company records, share and registrar functions and system maintenance.
  • To ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
  • To make stock exchange announcements as and when required.
  • To coordinate the preparation of board packs and their timely circulation and dispatch in conjunction with the fund administration teams.
  • To ensure good levels of communication with client teams (all levels of staff).
  • To prepare notices, proxies and other supporting documents for General Meetings, including liaison with relevant legal advisors.
  • To ensure the timely dispatch and collation of proxies where the client entity does not use an external registrar and liaise with the relevant administration team to ensure a quorum is obtained.
  • To liaise with external Registrars in respect of the collation of proxies for relevant client entities.
  • To ensure that statutory filings and payment of relevant fees are completed within statutory time frames.
  • To ensure that databases and Document Management Systems are maintained in accordance with agreed procedures.
  • To maintain the Company Secretarial Meeting Planner and Calendar.
  • To assist in coordinating Company Secretarial aspects of new client takeon procedures.
  • To ensure that the funds meet their ongoing statutory and regulatory requirements / continuing obligations.
  • To provide other related support services as and when required.

Knowledge, Skills & Experience

  • At least 25 years' experience working in a Company Secretarial area, fund administration or similar environment.
  • Knowledge of UKLA Listing Rules, MAR and the local regulatory framework.
  • Qualified ICSA (or training toward this qualification) would be an advantage.
  • Good experience of writing concise and accurate minutes.
  • The ability to work under pressure and to deadlines.
  • The ability to gain a good knowledge and awareness of the professional services provided.
  • Very good working knowledge of Microsoft Office, particularly Word, Excel, Adobe, Outlook and other software packages including, Board Intelligence and Virtual Boardroom.
  • A working knowledge and experience of Viewpoint and/or other systems would be desirable.
  • Excellent communication skills and the ability to work well within a team as well as on own initiative.
  • The ability to keep clear and concise records and to add value to the Company Secretarial role.
  • Motivated, efficient and well organised.

Next Steps
Expert, confidential recruitment advice


Salary is usually negotiable, salary details listed are to be used as a guide and are based on factors such as your experience and expertise.

We reserve the right to heighten short listing criteria dependent upon the calibre of response.
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