Office Coordinator - Newton Abbot, United Kingdom - Cloud9 Homes Ltd

Cloud9 Homes Ltd
Cloud9 Homes Ltd
Verified Company
Newton Abbot, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

The
administrator/office manager is a busy role working closely with the Project Managers, Office Team and working directly with the MD.

It will involve general assistance & support for the Project managers helping them to organise their individual projects. You will help co-ordinate and manage the office team team ensuring tasks are completed to deadlines.

Good communication & organisation is a key to succeed in this role as it involves daily communication with clients, sub-contractors, suppliers & the management team.


  • Adding jobs to our project tracker
  • Organising start dates for new projects
  • Organising subcontractors for projects & issuing approved prices & contracts
  • Liaising with the project managers to assign workers and adding this to cost tracker
  • Receiving & placing supplier orders over phone and adding them to the project tracker
  • Reviewing prices from suppliers & negotiating best prices
  • Checking items for hire. Chasing PM's
  • Making sure all documents/ contracts are in Project Files and keeping the database organised
  • Involved in weekly meetings with PM's & MD & assisting in raising invoices & checking if jobs are running on time.
  • Ensuring workers/project managers are taking before and after pictures of projects and providing them to marketing to share across the social media sites
  • Ensuring projects have sign advertising
  • Ordering and maintaining stationary levels
  • Receiving works orders and arranging small jobs
  • Assisting clients with problems, or assigning a PM/ subcontractor to deal with issue
  • Month end reports & invoice forecasting
  • General support for the Directors and office team
  • Gaining feedback from clients on company performance
  • Receiving sales calls, qualifying via sales script & recording in the CRM system
  • Booking sales calls in MD's diary
  • Creating, sending & chasing invoices in conjunction with the accounts team
  • Other adhoc duties as required
Skills and Experience

  • Experience within the construction industry
  • Previous experience as an Office Coordinator/Administrator or something similar
  • Proficient in the use of google docs, google sheets
  • Highly organised with attention to detail
  • A multi tasker
  • The ability to prioritise and organise a busy workload
  • A team player
  • Excellent verbal and written communication skills

Salary:
£25,000.00-£30,000.00 per year


Benefits:


  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • Monday to Friday
  • No weekends

Education:


  • GCSE or equivalent (preferred)

Experience:

Construction Industry: 1 year (preferred)

  • Administrative experience: 3 years (preferred)

Language:


  • English (required)

Licence/Certification:

  • Driving Licence (required)

Ability to Commute:

  • Newton Abbot (required)

Work Location:
In person
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