Assistant Company Secretary - Swindon, United Kingdom - Openwork UK Ltd

Openwork UK Ltd

Verified Company

Swindon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Assistant Company Secretary supports the Deputy Company Secretary in providing the full range of company secretarial and governance services to the Openwork Group.

This role will focus on the ongoing management of the Openwork Group's UK subsidiary companies (including regulated companies), providing advice to directors, meeting support, drafting minutes and ensuring statutory records are maintained.

You'll also support the delivery of a robust corporate governance framework, ensure that all board and committee meetings are conducted in a compliant fashion and in a timely manner and assist in maintaining up to date records at Companies House and at the FCA alongside other public access records.
This is a 6 month fixed term contract initially. This is a hybrid role with 2 days per week in our Swindon office.

The benefits:

Salary £45,000 £65,000 dependant on experience
Bonus 10% on target
Pension scheme contribute up to 5% of your salary and Openwork will match you and put in an extra 5%
Critical illness cover
Income protection 1x salary
Death in service 4x salary
25 days holiday + bank holidays, with the opportunity to buy up to an additional 10 days
A range of other flexible benefits to include private medical insurance, dental insurance and much more.

Key Accountabilities**:

Assist the Deputy Company Secretary with the efficient organisation and effective delivery of the meetings of all boards of directors, committees of the boards of Directors and all other committees of senior management
Own the schedule of meetings of all boards of directors, committees of the boards of Directors and all other committees of senior management and to ensure that all members and attendees are informed of the dates and times.
With the Deputy Company Secretary, ensure compliance with the Senior Manager and Certification Regime and liaise with the relevant teams regarding regulatory approvals for board members and executive directors
Coordinate the training and induction of new directors, nonexecutive directors and those individuals conducting Senior Management Functions
Maintain UK statutory company records, making filings to Companies House ensuring all information held is correct and filings are made in a timely manner.
Operation of the day to day interaction with the Openwork Group's registrar
Maintain Company Secretariat records using both physical and electronic filing systems.
Prepare minutes of subsidiary company board and committee meetings as required.
Manageme the collation, production and distribution of subsidiary board and management committee papers
Primary involvement with the approval and filing of the subsidiary company Annual Report and Accounts.
Ensure the terms of reference for all boards of directors, committees of the boards of directors and all other committees of senior management are up to date, compliant and fit for purpose
Oversee the maintenance and updating of the Openwork Group corporate structure charts and diagrams