Office Coordinator - London, United Kingdom - Jones Knowles Ritchie

Jones Knowles Ritchie

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Jones Knowles Ritchie is a branding business, founded in 1990 and proudly independent ever since.

We started out in the world of packaging, but now we're worldwide—from three founders, to more than 350 of us across the UK, USA and China.

Together, we build and deliver brands across the entire consumer experience.

But even more important than what we do, is why we do it. We're here to inspire brands and people to be their true selves. To be brave. Be tenacious. And above all, be yourself. Because we believe that's the only way to truly be distinctive, everywhere.

We are looking for an Office Coordinator to join us, reporting into the Talent (HR) Director.

You'll play a key role in our Office Management team, from being the first point of contact for clients coming into the studio, to coordinating all internal studio activities.

Responsibilities

You'll be part of all JKR events, and work closely with the Office Manager to provide a seamless experience to both internal and external stakeholders.

We're looking for someone who wants to be a big part of our team and proactively meet the needs of anyone who comes into contact with JKR Office Management.

Reception

Ensure guests and visitors are greeted and correctly signed in
Answer, screen and forward telephone calls
Booking and management of meeting rooms
Raising purchase orders
Management of courier bookings
Management of taxi bookings
Organise catering for client meetings

Office Management

Maintaining stock levels of office supplies and refreshments
Responsible for organising employee equipment requests
Promote collaboration internally, to make sure all staff contribute to the upkeep of the environment.
Work with office manager to oversee any internal staff social events.
Keep events calendar up to date.
Ensure maintenance of outstanding facilities across the JKR office, for guests and staff alike
Support all contractor and thirdparty relationships that ensure effective maintenance of the space

Office Safety & Security

Supports the Office Manager to maintain all legal, access and health & safety obligations
Designated First Aider
Designated Fire Marshall

Requirements:

Our shift is 09:3018:00 on site which you must be able to complete 5 days per week
A positive, proactive approach, with a focus on client/customer service
A team player who enjoys collaborating to successfully deliver projects and best practice
Communicate at all levels with confidence and clarity
Listen actively and openly to the team and peer group
Openly encourage collaborative ways of working and cross department communication and engagement