Administrator - Oxford, United Kingdom - Oxford Economics

Oxford Economics

Verified Company

Oxford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Administrator in Oxford assists the Administration Manager in carrying out all Oxford-based tasks in a professional and efficient manner.

Key Responsibilities:

Covering the reception desk in Oxford from 9:0017:30, Monday to Friday:
Receiving visitors
Taking deliveries
Office Maintenance, ensuring the smooth day to day running of the Oxford office:
Dealing with all maintenance issues for the Oxford office#
Liaising with building managers or external suppliers on upkeep
Coordinating the cleaners for the office
Dealing with suppliers (Milk, News, Fruit, Watercooler, Coffee, etc)
Care of the plants and other decorative elements of the office
Keeping the kitchens tidy throughout the day
Managing visitors list, entrance cards and keys
Implementing sustainable office practices
Managing H&S in the office
Sales Support:
Supporting sales teams with the Salesforce procedures
Checking renewals/new sales on Salesforce for invoicing
Setting up users
Creating various reports
Reconciliation of clients' accounts
Meeting Room bookings:
Ensuring the rooms are tidy and set up appropriately for meetings
Post:
Coordinating incoming post
Daily post office duties
Arranging ecouriers
Social Events:
Assisting with the organisation of global and team parties/events
Setting up and coordinating monthly office socials in the office
Preparing factsheets for global companies
Travel:
Assisting employees with company travel tool
Ensuring that bookings are made at the best price and through the proper purchasing system
Other:
Assisting with staff photos booking for the company website
Ad hoc PA support for CEO and Chairman
Looking after multiple inboxes (leave and sickness cover)
Preparing factsheets for global companies

Key skills/Requirements:

Knowledge and experience of MS Office, especially Outlook, Word and Excel
Excellent communication and organisational skills
Excellent attention to detail
Excellent Customer service skills, especially when dealing with customers in writing and on the phone
Proven ability to take initiative and work independently

This is not an exhaustive list.

The Administrator must be prepared to work as part of a team and assist or carry out other duties as requested during periods of high workloads, sickness, holidays and emergencies.

Oxford Economics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws._

About Oxford Economics

Oxford Economics was founded in 1981 as a commercial venture with Oxford University's business college to provide economic forecasting and modelling to UK companies and financial institutions expanding abroad.

Since then, we have become one of the world's foremost independent global advisory firms, providing reports, forecasts and analytical tools on 200 countries, 280 industrial sectors and over 7,000 cities.

Our best-of-class global economic and industry models and analytical tools give us an unparalleled ability to forecast external market trends and assess their economic, social and business impact.

Headquartered in Oxford, England, with regional centres in London, New York, and Singapore, Oxford Economics has offices across the globe.

We employ over 450 full-time people, including more than 250 professional economists, industry experts and business editors—one of the largest teams of macroeconomists and thought leadership specialists.

Our global team is highly skilled in a full range of research techniques and thought leadership capabilities, from econometric modelling, scenario framing, and economic impact analysis to market surveys, case studies, expert panels, and web analytics.

Oxford Economics is a key adviser to corporate, financial and government decision-makers and thought leaders.

Our worldwide client base now comprises over 2200 international organisations, including leading multinational companies and financial institutions; key government bodies and trade associations; and top universities, consultancies, and think tanks.

Salary:
£20,000.00-£40,000.00 per year

Schedule: