Administrative Assistant - Aberdeen, United Kingdom - RSM UK

RSM UK

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overall job purpose

To provide an enthusiastic, effective and efficient administration service and to ensure that internal and external clients receive a quality service in all respects.

About the company and department

RSM UK is part of the international RSM network, RSM UK has over 3,650 partners and staff based in 32 offices across the UK.

We are the 7th largest accountancy and business advisory firm nationally and the 6th largest internationally.

Our vision is for RSM to be known as a great place to work.

We strive to have a credible reputation for supporting and inspiring our people to succeed, achieving this through quality training and development, inspiring leadership, a drive for excellencein all we do, a focus on wellbeing and an authentic culture that is founded on the principle of authentic inclusion.

Responsibilities

Administration

Support to the Executive Assistant as required
Presentations, reports and documents (Microsoft PowerPoint, Word and Excel)
Manage diaries, arrange meetings, conferences and team events
Printing, binding, scanning and photocopying documents
Assist with data input for Client Relationship Management system (CRM)
Assist with organising events and conferences
Processing client payments via SAGE Pay and banking cheques
Travel arrangements for staff
Filing and archiving
Order stationery and facility items for the office
Assist with facilities / maintenance requests as required

Reception Responsibilities

Ensure all telephone calls are answered promptly, transferred and handled in respect of callers
Greet all visitors into the reception area with utmost professional courtesy and respect
Manage meeting room reservations and workspace booking app
Set up meeting rooms and restore rooms to standard set up after use
Prepare refreshments for meetings and office events, organise external catering as required
Support office events as required (may include some early morning and late afternoons with notice)
Organise couriers and taxis for clients and staff
Manage incoming / outgoing mail requirements for the office

Personal and professional qualities

Essential:

Excellent communications skills
Strong team working ability with a positive, enthusiastic attitude
Demonstrate experience with MS Word, MS Excel, MS PowerPoint
Ability to be discreet and confidential
Proactively seeks opportunities and proposes solutions
Enthusiasm for client service and delivery
Ability to manage multiple tasks simultaneously, meet deadlines and maintain a high quality of work
Personal presentation that reflects a professional image and the values of the organisation

Desirable:

Flexibility is required and an ability to remain calm under pressure
Possess adaptability to manage changing work requirements and varying volumes of work

Diversity and Inclusion at RSM
At RSM, inclusion and diversity are central to our values.

We have an authentic focus on intentional inclusion, enabling our people to feel they can bring their whole self to work and ensuring everyone feels supported, respected and confident to make a valuablecontribution.

To find out more, please visit our Diversity and Inclusion page on our Careers Website.