Uk Business Administrator - Carlisle, United Kingdom - BPD Zenith Limited

Description

• Position Outline: _ BPD Zenith is seeking an experienced Business Administrator to be responsible for our Canadian financial and administration tasks to feed into the centralised financial processes within the UK. This position would be UK based but work within the
  (Canada/Calgary timezone 2pm UK time to 10pm UK time
• Monday to Friday). There maybe some flexibility around this timezone. The Business Administrator would be responsible for aspects of local interaction with Clients, Suppliers, Employees and government agencies with regard to finance and administration. The position is directly managed by the Group Administration Manager but also working alongside the Group Finance Manager, Regional Financial Controller and other Business Administrators when necessary.
• Group Systems: _The Group currently uses a variety of systems across the globe including Xero, Quickbooks, HubSpot & Microsoft Office 365

• Client Invoicing (compiling/sending invoices, running timesheet reports, dealing with Client/Manager queries, amending Invoices where required, monitoring of Fixed Price projects for invoicing purposes, keeping Invoice records up to date with current totals)
• Purchase Order monitoring (adding new/closing old PO's on the system as and when required, advising relevant Managers when cover is low/over, dealing with various department queries regarding cover/dates, moving time between PO's when needed, updating PO cover with latest Invoice totals)
• Supplier Invoicing (receiving/reviewing invoices, dealing with supplier queries, setting up payments, adding invoices to system)
• Employee expenses (downloading monthly credit card statements, collating monthly expense claims from employees, chasing missing receipts/claims, adding claims to system, submitting Out of Pocket payments)
• Assisting with Annual Audit when required

• Initiating supplier payments, payroll and other miscellaneous payments when required for Manager approval

• Booking and monitoring employee leave/sick
• Organising employee travel when necessary
• Maintaining Company/Client records
• Dealing with Client/Supplier/Management queries
• Liaising with local Landlord for our Canadian office for all aspects of Building/Office Health & Safety, rental and account queries etc
• Updating employee HR folders when necessary
• Recording and filing post
• Setting up IBM accounts for new starters
• Recruitment (external advertising, monitoring and processing applicant CV's to relevant folders/send to appropriate Manager)
• Assisting the Group Administration Manager when necessary

• Strong skillsets in English & Mathematics
• Office and/or Administration experience
• Ability to work with the Executive Management Team
• Ability to work in a team environment
• Quickbooks experience (essential)
• Excellent time management skills
• Excellent Microsoft Skills
• Strong interpersonal skills for team engagement

• Excellent Communication Skills
• Professional approach
• Ability to work under pressure
• Time management skills
• Excellent attention to detail
• Flexibility in approach to tasks
• Desire to learn new skills

• Initiative
• Tenacity

• Qualifications:_
• Subject: Mathematics, English, business related topics e.g. Bookkeeping, Finance or similar.

• Experience:_
• Business administration experience is essential 5+ years
• Knowledge:_
• Understanding of office processes and the basics of record keeping, receivables/payables
• Skills & competencies:_
• Customer service focused: committed to providing exceptional customer service across all channels written, phone and face to face
• Communication: the ability to communicate clearly and concisely
• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally
• Teamwork: willingness to assist and support others as required, works well with others
• Time management/organisation: accomplish objectives effectively in an efficient and timely manner
• Personal attributes:_
• Professional approach

• Confident manner (essential)
• Positive approach to change (essential)
• Willingness to learn
• Hardworking
• Other:_
• Office 365 (Word/Excel/Outlook) essential
• Acknowledgement of Global Role and the potential for occasional planning to meet timezone restrictions

• Monday to Friday