Administrator - Liverpool, United Kingdom - Liverpool University Hospitals NHS Foundation Trust

Liverpool University Hospitals NHS Foundation Trust

Verified Company

Liverpool, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Please see attached JD & Person Specification for full details.

Key responsibilities Manage and maintain the document and data control process within the Administration Team, using defined systems Issue any relevant progress reports to the appropriate Manager.

Correlation of all documentation, logging, filing and distribution accordingly, ensuring accurate audit trail is maintained. Control the quality system within the Administration Team, capturing all relevant processes, and review regularly.

To attend and minute meetings as and when required, maintain a log of required actions and decisions. To pro-actively manage the actions log providing updates as required April 2024 by the appropriate Manager. Provide administrative support to the Administration Team in all aspects of work. This will also include the co-ordination of diaries, arrangement of meetings, venues and catering requirements etc.

Undertaking general administration duties including typing, photocopying, distributing and filing all correspondence, dealing with incoming mail and telephone calls/enquiries. Maintain an effective bring forward system, ensuring that deadlines are adhered to and action is taken as appropriate. Provide secretarial support to the Administration Team as and when required.

Carry out any other relevant duties that may be requested to ensure the systems within the Project Office are under control.

Communication Skills The post holder should display excellent written and verbal communication skills in liaising with other team members, Trust personnel and external bodies.

The ability and commitment to work as an effective team member. The post holder should display professionalism when representing the department. General Support the Manager in - induction and supervision of new staff - implementing existing policies and procedures.

Co-operate fully in the introduction of new technology and of new methods of working as appropriate to the post holder.

Continuously update knowledge of new trends and maintain and improve knowledge and competence, through self-development.