Sales and Production Coordinator - London, United Kingdom - WebMD

WebMD
WebMD
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

Overall Purpose:


To manage the administration of print advertising bookings and the production process for the _Guidelines_ and _Guidelines in Practice_ journals
:


Main Responsibilities and Duties:

70% - Print advertising administration

  • Manage Print Specials tracker so UK sales team have visability on availability
  • Track all print advertising bookings in excel and ensure they align with SF
  • Salesforce (SF):
  • Deal review all print advertising bookings within 24 hours based on submitted order and/or sales submission template (booking details, PO/contract, target/revenue dates)
  • Work with finance to update SF if bookings are amended or cancelled
  • Ensure SF live dates are inputted after each issue for timely invoicing.
15% - Journal production: manage _Guidelines_ (3x per year) and _Guidelines_ _in Practice _(6x per year) print journal production, including:

  • Manage insert needs of Member Marketing and CS&OPs
  • Liaise with the printers on requirements for each issue and approve Order Acknowldgements
  • Liaise with agencies to ensure all advertisement copy (PDFs) are current, as per our specification, and supplied as per the production schedule
  • Work with Editoirial to flatplan journal issues, with a view to maximising the yield and managing the advertising to editorial ratio
  • Upload all print files (PDFs) to the Printers and run initial proofcheck
  • Ensure the Audience data team submit the mailing list for each issue
  • Send voucher copies to media agencies and clients, and complementary copies to key contacts.
15% - Journal administration

  • Main point of contact for key suppliers:
  • Warners Printing House (Printing, paper, production, mailing)
  • Royal Mail (Postage)
  • Input all invoices to Concur system
  • Work with Finance on budgeting and forecasting
  • Use SF to calculate Page Yields for each issue

Skills and Qualifications:


Essential:


  • Attention to detail
  • Excellent time management and organisational skills, and proven track record of ability to meet deadlines
  • Able to work independently and across teams
  • Able to develop and follow processes/SOPs
  • Excellent interpersonal skills.

Desirable:


  • Experience of print publishing production
  • Experience of working within a CRM such as Salesforce.
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