Assistant Administrator - Glasgow, United Kingdom - Covanburn Contracts Ltd

Description

• Reception duties
• meeting and greeting all clients, answering calls, communicating daily with employees and clients, supporting the Office Manager with the smooth daily running of the organisation
• Administration duties assisting the Office Manager with maintaining a high standard of administration, including preparing and organising project files, timesheets, and supporting other members of staff when required
• HR supporting the HR function with the daily running of HR admin duties including but not limited to, the upkeeping of training records, preparing and filing documents for all new starts and leavers, maintaining meticulous holiday and absence records on the HR portal
• Tendering supporting the tendering team complete the tendering process by organising meticulous files on schedule
• Project Operations working with several specialist areas such as the Commercial team, Procurement, Site Operatives, Project Managers and Engineers to learn the processes and procedures in order to assist the General Manager in improving such processes to advance the efficiency and effectiveness of the company
• Health Safety Environmental and Quality (HSEQ)
• Assisting the administration of the records and paperwork required and organisation of training and certificates to ensure the health and safety of all employees is a priority and meets all legal requirements
• The opportunity to shadow a number of Managers in the company including the Director to provide a holistic vision of how every part of the organisation operates
• Ambitious, eager to learn with a thirst for knowledge
• Highly motivated, energised, passionate about developing a career within Covanburn
• Understands the merit of learning on the job, and has a desire to be multiskilled and multitalented
• An aspiration to become knowledgeable and highly experienced within several different functions
• A team player enjoys supporting and working closely within a team to collectively achieve common goals
• Confident enough to ask questions, provide feedback and contribute new ideas
• Hard working, committed and dedicated
• A great cultural fit ability to build rapports with colleagues and clients, a good sense of humour and wants to play an integral role in shaping the company's future
• Agile and able to adapt quickly to situations when they arise
• Proactive in organising and managing their time to complete tasks efficiently while balancing their training and other duties

• Great communications skills both verbally and in writing
• Great social skills
• Basic administrative skills
• Basic IT skills
• Ability to navigate different systems and learn quickly
• Ability to learn processes quickly

• Company pension
• Free parking
• Onsite parking

• Monday to Friday