Ea to Coo of Music Tech Company - London, United Kingdom - Bain and Gray

Bain and Gray
Bain and Gray
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

ASAP

Start Date

EA to COO of Music Tech Company:


  • REFERENCE:
  • VB15999
  • LOCATION:
  • LONDON, CENTRAL
  • JOB TYPE:
  • PERMANENT
  • SALARY:


  • £45,000

  • £50,000 + EXCELLENT BENEFITS***We are looking for an exceptional Executive Assistant to come on board and support busy, dynamic Chief Operating Officer of music tech company based near Kings Cross. Reporting to the COO, the EA is responsible for supporting the COO to ensure that company goals and objectives are accomplished and that operations run efficiently and effectively, in addition they will be responsible for several operational administrative duties.
Please note hybrid is offered with this role.


Executive Assistance:


  • Maintain a complex calendar and numerous competing priorities through a detailed understanding of the COO's diary, including all meetings and meeting attendees
  • Forward plan; anticipate requirements and proactively flag key upcoming meetings to ensure the COO is prepared
  • Manage the coordination and logistics of both internal and external meetings and events
  • Manage the COO's inbox
  • Capture tasks and actions, scheduling and documentation of tasks, and management of deadlines
  • Enable effective communication across the C-Suite Executives, Management Team, and the wider business
  • Management of all domestic and international travel for the COO, providing a detailed schedule in advance of each trip
  • Process monthly expenses
  • Support the Executive Assistant and Advisor to the CEO in the preparation of paperwork for Board meetings ensuring timely distribution
  • Holiday cover for Executive Assistant to the CEO
  • Undertake adhoc tasks as and when required

Personal Scheduling:


  • Liaise with family office and ensure smooth communications
  • Undertake ad hoc personal errands as and when required

Operational Administration:


  • Manage and carry out the onboarding and offboarding of employees
  • Work closely with management to triage and resolve employee issues
  • Manage the employee intranet, which contains our company policies
  • Maintain employee record database and files
  • Manage multiple employee benefiand renewals
  • Oversee organisation and administration of annual employee appraisals, administration of our attendance and annual leave system
  • Schedule group meetings, maintaining calendars, doing research, and creating reports
  • Undertake other administrative tasks and duties as assigned by the Head of People
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