Senior Project and Executive Support Coordinator - Hove, United Kingdom - James Oakley Media

Description

KMB

Senior Project and Executive Support Coordinator

Keep Me Breathing are an entrepreneurial, specialist Med Tech Charity looking for a brilliant, dynamic Senior Project and Executive Support Coordinator.

Our commitment is to drive research, funding and bring treatment to patients, working collaboratively with leading healthcare institutions to improve outcomes and give patients a life changing, life saving treatment.

If you're prepared to hit the ground running as an absolute advocate for what KMB embodies, you'll join and be part of an amazing, supportive team who will help you become the best at what you do while ensuring a real work life balance.

Culturally we are hugely enterprising, goal orientated, trust implicitly and expect leading standards of work. We also like to laugh. A lot

30 hours per week. Typical working days will be Monday-Thursday with on average 3 of those 4 days working from home.

Occasional Friday and weekend work may be required throughout the year as well as a small amount of international travel.

Key Sample Responsibilities:


Project Management:

• Oversee project timelines, ensuring milestones are met and projects align with strategic objectives.
• Coordinate meetings and facilitate project evaluation to assess outcomes and identify improvements.

Communications:

• Develop internal communication strategies and manage the organisation's internal knowledge base.
• Draft releases and manage communications
• Liaise consistently with key stakeholders (more below)

Stakeholder Management:

• Serve as the first point of contact for stakeholders, from healthcare institutions to corporate sponsors
• Coordinating fundraising events and policy consultations.
• Build and maintain relationships with a variety of stakeholders including healthcare institutions, patient advocacy groups, and corporate sponsors.

Support and Administrative:

• Organise travel and itineraries, and provide logístical support for board meetings.
• Manage the executives schedule and assist with the preparation of meeting materials.
• Implement and maintain efficient document filing systems and manage IT and cybersecurity policies.
• Draft, review, and summarise various reports and documentation ensuring compliance with legal standards.

Financial Management:

• Act as a liaison between executives and internal/external stakeholders
• Assist in the development and monitoring of the annual budget.
• Manage expense reports, ensuring accurate financial documentation and adherence to policies.
• Provide financial forecasting and assist with internal and external audits.

Skills and experience:

• Proven track record in an administrative role with project management experience.
• Strong organisational, financial, and communication skills.
• Proficient in Google Business Suite, Microsoft Office Suite, project management software, and digital communication platforms.
• Ability to manage multiple tasks with high attention to detail and confidentiality.

Salary:
£24,000/Year (30 hours per week)

21 days holiday per year with an additional day for every year of service up to a maximum of 25 days per year


Job Type:
Part-time


Salary:
£24,000.00 per year

Expected hours: 30 per week


Benefits:

• Work from home

Schedule:

• Flexitime

Work Location:
In person