Hmp Chelmsford - Ministry of Justice

Ministry of Justice

Verified Company

Chelmsford, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Salary 1
- £25,752 - £27,116

Number of jobs available - 1

Detail of reserve list - 12 Months

Region - East of England

City/Town - Chelmsford

Building/Site - HM Prison Chelmsford, CM2 6LQ

Grade - AO

Organisation Grade for HMPPS - Band 3

Post Type - Fixed Term

Duration of appointment - Up to 12 Months

Working Pattern - Full Time, Part Time, Part Time/Job Share, Flexible Working, Other

Role Type - Administration / Corporate Support

Job description 1

Overview of the job
This is an administrative job in an establishment.

Summary

The job holder will provide administrative support within the Offender Management administrative hub maintaining administration systems and servicing the local courts within specified timescales for the establishment.

This is a non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

Undertake the transactional activity associated with the Offender Management function.

This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:

Discharge Report / Pre-Discharge Report
Release on Temporary License (ROTL)
Home Detention Curfew (HDC)
Offender Assessment and Sentence Management (OaSys)
Multi-Agency Public Protection Arrangements (MAPPA)
Recategorisation
Sentence calculations, including conduct initial checks
Appeals
Multi-Agency Risk Assessment Planning (MARAP)
Adjudications
Indeterminate Sentence Prisoners
Legal Correspondence
License Applications
Resettlement overnight Release
Prisoner Fines
Foreign Nationals/Deportation/Immigration
Risk to Children/Safeguarding Children
Harassment/Restraining Orders
Category A administration
Recall paperwork
Public Protection

Undertake other administrative tasks including:

Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Coordinate any awareness sessions for area of work
Prepare paperwork for checking by Manager, conducting sentence calculations as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDI's)
Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder

An ability to fulfil all spoken aspects of the role with the confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours

Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace

Hours of Work (Unsocial Hours) Allowances
37 hour working week

Additional Information 1

Working Arrangements & Further Information
Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years.

Applications are invited from suitable qualified staff.

Benefits

Annual Leave

The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a prorata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

Pension

The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

Season Ticket Advance

Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality