Administrator - Swansea, United Kingdom - Independent Monitoring Authority

Independent Monitoring Authority
Independent Monitoring Authority
Verified Company
Swansea, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £21,775
Job grade:


  • Administrative Officer
  • AO
    Contract type:
  • Permanent
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Flexible working, Full-time, Job share, Part-time
    Number of jobs available:
  • 1Contents
Location

About the job

Things you need to know

Location

  • This position is based at Civic Centre, Oystermouth Road, Swansea, SA1 3SNAbout the job

Job summary:


  • Please refer to Job Description
    Job description:

Purpose of the post


The IMA is seeking to hire administrators to fulfil roles across all functions and roles will be trained to be flexible in order to provide support to all teams in the IMA when needed.


Pwrpas y post


Mae'r IMA yn ceisio cyflogi gweinyddwyr i gyflawni rolau ar draws yr holl swyddogaethau a bydd rolau'n cael eu hyfforddi i fod yn hyblyg er mwyn darparu cefnogaeth i bob tîm yn yr IMA pan fo angen.


Responsibilities

  • Distributing information and communications in an appropriate manner.
  • Preparing, maintaining and collating records, files and management information, in accordance with company procedures.
  • Drafting and issuing correspondence to staff and general public.
  • Collection and evaluation of data and information in order to support the delivery of required business outcomes.
  • Performing general administrative duties at the request of managers.
  • Inputting and maintaining effective records.
  • Providing administrative support including organising meetings and managing diaries.
  • Ensuring effective communication between the IMA and the MOJ and building relationships with internal and external stakeholders.
  • The duties/responsibilities listed above describe the post and are not intended to be exhaustive.
  • The Job Holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require reexamination under Job Evaluation and shall be discussed in the first instance with the Job Holder.

Cyfrifoldebau

  • Dosbarthu gwybodaeth a chyfathrebu mewn modd priodol.
  • Paratoi, cynnal a choladu cofnodion, ffeiliau a gwybodaeth reoli, yn unol â gweithdrefnau'r cwmni.
  • Drafftio a dosbarthu gohebiaeth i staff a'r cyhoedd.
  • Casglu a gwerthuso data a gwybodaeth er mwyn cefnogi cyflawni'r canlyniadau busnes.
  • Cyflawni dyletswyddau gweinyddol cyffredinol a ofynnir gan y rheolwyr.
  • Mewnbynnu a chynnal cofnodion effeithiol.
  • Darparu cefnogaeth weinyddol gan gynnwys trefnu cyfarfodydd a rheoli dyddiaduron.
  • Sicrhau cyfathrebu effeithiol rhwng yr IMA a'r MoJ a meithrin cydberthnasau â rhanddeiliaid mewnol ac allanol.
  • Mae'r dyletswyddau/cyfrifoldebau a restrir uchod yn disgrifio'r swydd ac ni fwriedir iddynt fod yn hollgynhwysfawr.
  • Disgwylir i Ddeiliad y Swydd dderbyn newidiadau rhesymol a thasgau ychwanegol o lefel debyg a all fod yn angenrheidiol. Mae'n bosibl y bydd angen ailarchwilio addasiadau sylweddol o dan Werthuso Swydd a bydd yn cael ei drafod yn y lle cyntaf gyda Deiliad y Swydd.

Essential Skills

  • Strong verbal and written skills and ability to communicate effectively with a wide range of individuals;
  • Use and work on own initiative;
  • Good level of IT skills including proficiency in MS Office Word, and basic skills in Excel.

Sgiliau Hanfodol

  • Sgiliau llafar ac ysgrifenedig cryf a'r gallu i gyfathrebu'n effeithiol ag ystod eang o unigolion;
  • Ymrwymiad cryf i ddarparu gwasanaeth o ansawdd uchel a'r gallu i gymhwyso dysgu o brofiadau blaenorol a gweithgareddau yn y gwaith;
  • Defnyddio a gweithio ar eich menter eich hun;
  • Lefel dda o sgiliau TG gan gynnwys hyfedredd mewn MS Office Word, a sgiliau sylfaenol yn Excel

Behaviours
We'll assess you against these behaviours during the selection process:

  • Working Together
  • Making Effective Decisions
  • Managing a Quality Service
  • Delivering at Pace

Ymddygiadau
Byddwn yn eich asesu yn erbyn yr ymddygiadau hyn yn ystod y broses ddethol:

  • Cydweithio
  • Gwneud Penderfyniadau Effeithiol
  • Rheoli Gwasanaeth
  • Ansawdd
  • Cyflawni'n Brydlon

Person specification:


  • Please refer to Job Description
    Behaviours:
We'll assess you against these behaviours during the selection process:

  • Working Together
  • Making Effective Decisions
  • Managing a Quality Service
  • Delivering at Pace
Things you need to know


Selection process details:


  • This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.
  • Feedback will only be provided if you attend an interview or assessment.

Security:


  • People working with government assets must complete baseline personnel security standard (opens in new window) checks

Nationality requirements:

This job is broadly open to the following groups:

  • UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nati
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