Admissions Administrator - Twickenham, United Kingdom - Trinity Resource Solutions

Trinity Resource Solutions
Trinity Resource Solutions
Verified Company
Twickenham, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Our client are seeking an enthusiastic and flexible Admissions administrator within the Education sector


Responsibilities:


New Enquiries

  • Manage enquiries from prospective parents and agents in respect of Nursery, Reception and midyear entry points.

Prospective Parents School Visits

  • Arrange and manage the admission appointment system in consultation with the PA to the Head and Deputy Head (Pre-Prep)
  • Arrange school tours for parents when necessary.
  • Issue postvisit communications and follow up.

Registrations

  • Process new registration forms.
  • Allocate reserved places, formal offers and waiting list positions.
  • Communicate registration positions.
  • Create and maintain MIS records.

Registers

  • Create and maintain register for Reserved Place and Offered Places in respect of future Reception intakes (5 years).
  • Create and maintain register for Offered Places in respect of Nursery intake.
  • Track sessional requirements for Nursery places.
  • Offer formal places and coordinate acceptances/deposits 18 months before entry (12 months for Nursery).
  • Manage offered places carefully to ensure that numbers accurately match places available.
  • Manage relinquished places and progress pupils off waiting lists.

Manage General Enquiries from Prospective Parents

  • Including matters of uniform, school bus, Wrap around care, extracurricular clubs, bursaries, school fees, childcare vouchers etc.

Assessment (Mid-year entry)

  • Create and maintain waiting list for midyear entry.
  • Coordinate assessments with teaching staff.
  • Arrange assessments with Head of Assessment.
  • Seek reports including confidential with existing school.
  • Where necessary arrange remote assessments.
  • Communicate outcomes with parents and offer places where appropriate.

New Pupils & Leavers

  • Maintain admissions/leavers pages on Firefly.
  • Process notice letters and advise relevant staff and liaise with parents.
  • Flag leavers on School MIS (PASS), add leaving detail and lapse records as necessary.

New Starters

  • Manage administration and instructions for all new starters to include completion of medical consent, photographic consents, settling in form, digital resource agreements in consultation with relevant staff.
  • Collect and upload pupil photographs.
  • Provide initial advice on creating ParentMail account, introduce Firefly and creating Firefly accounts.
  • Liaise with parents on all domestic matters e.g. school transport, uniform, clubs.
  • Allocate classes/houses and advise parents and staff.
  • Liaise with Bursary/IT/Reception staff to create billing, pupil accounts etc.




MIS :
PASS & HUB

  • Maintain Excel spreadsheets to supplement data on PASS/HUB as required.
  • Ensure individual pupil data is current at time of joining.
  • Allocate class name and teacher details to PASS.
  • Maintain accurate pupil records.
  • Keep pupil registration status on PASS.
  • Work with Head of Assessment to coordinate year end and action year roll over process.
  • Update houses on pupil records.

Data & Reporting

  • Maintain accurate data in relation to admissions enquiries, visits and registrations.

Events and Inductions

  • Plan and coordinate admissions events calendar by liaising with relevant staff to include:
  • Monthly whole school Welcome Mornings
  • Induction events new Reception pupils
  • Induction programme new Nursery pupils
  • Ad hoc events and parental workshops
  • Support the Head of Communications with preparation for the school's biannual Senior School Fair
  • Assist on various bespoke projects as required.

Other Duties

  • Covering on Reception
  • Promoting and safeguarding the welfare of children and young persons with whom you come into contact.
  • Adhere to the school's Code of Conduct Policy, adopting and working towards the objectives outlined within the School's Development Plan.
  • You may also be required to undertake such other comparable duties as the Head requires from time to time such as minute taking at key management meetings.

Benefits

  • A generous salary commensurate with the importance of the role and the successful applicant's relevant experience
  • Generous noncontributory pension scheme
  • Generous CPD
  • Cycle to work scheme
  • Free lunch and tea/coffee
  • Supportive and encouraging team

Working hours

This is a term-time position with some additional hours to be worked during the school holidays (up to two weeks).

9.00 a.m. to 4.00 p.m. (including half an hour lunch 32.5 hours)


Salary
£25,000 to £28,000 p.a. FTE depending on skills and experience (actual salary £16,403 to £17,715 p.a.)


Salary:
£25,000.00-£28,000.00 per year


Benefits:


  • Canteen
  • Company pension
  • Cycle to work scheme

Schedule:

  • Monday to Friday
  • No weekends
  • Overtime

Ability to commute/relocate:

  • Twickenham, TW1 4TQ: reliably commute or plan to relocate before starting work (required)

Education:


  • Bachelor's (preferred)

Work Location:
In person

Application de
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