Team Administrator - London, United Kingdom - Audio Network

Audio Network
Audio Network
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Part time
Description
Job Advert

TEAM ADMINISTRATOR & RECEPTIONIST - PART TIME - 6 months initially


REPORTING TO :
EA to the CEO & Office Operations Manager


DATE :
August 2023


AUDIO NETWORK IS A GLOBAL MUSIC COMPANY CREATING ORIGINAL, HIGH-QUALITY MUSIC FOR USE IN TV, FILM, AND ADVERTISING AND FOR USER-GENERATED CONTENT ACROSS DIGITAL AND SOCIAL PLATFORMS.

WITH A ROSTER OF OVER 1,000 ARTISTS AND A CATALOGUE OF +200,000 TRACKS ACROSS EVERY CONCEIVABLE GENRE - WE'RE HELPING OUR CUSTOMERS FIND THE PERFECT TRACK TO TELL THEIR STORY.
WHO ARE WE LOOKING FOR?


We are looking for a Team Administrator & Receptionist on a temporary basis to cover the days of Tuesday, Wednesday, and Thursday in our office near Farringdon.

We are looking for someone who has a passion for the creative industry (Music/Tech), and who can provide exceptional administration to support the EA & Operations Manager and the wider business.

The Team Administrator & Receptionist will be the first point of contact for all transactional administration and will collaborate with various stakeholders in conjunction with the EA & Operations Manager.

The role is a part-time temporary role (off-payroll) for a period of 6 months initially with the scope to possibly extend.

This role will be part-time on Tuesdays, Wednesdays and Thursdays.

Working the hours of 9 am to 5.30 pm on each day (22.5 hours per week) in will be based in our office in Hatton Garden, London.


THE ROLE
The role is based on our reception desk in our amazing office in Hatton Garden. You will be the 'point person' in the office for staff, visitors, guests, and the building security team.

Your day-to-day will be varied, but the core tasks of the role are as follows:

ROLE & RESPONSIBILITIES

  • Being the first point of contact for Building Security
  • Screening phone calls, inquiries/requests and handling them accordingly
  • Greeting guests
  • Weekly supply orders and deliveries i.e. Ocado etc
  • Checking stationery stock and replenishing
  • Setting up social team drinks and client event drinks and nibbles inhouse
  • Helping to set up monthly company updates (The Sync)
  • Sorting incoming and outgoing post
  • Handling courier activity
  • Booking meeting rooms as and when required
  • Keeping meeting rooms maintained
  • Processing monthly expenses reconciliation
  • Undertaking any filing, and any ad hoc research/admin tasks as per the requirements of the business
  • From time to time working on special projects across multiple departments as and when required


This summarises the main key responsibilities of your role but there may be other reasonable requests made and other responsibilities included from time to time.

SPECIAL SKILLS & ATTRIBUTES

  • Some experience in reception/administration in an office (desirable)
  • To make a difference in this role you will need to be a real team player and an effective communicator
  • High level of organisation and ability to prioritise work
  • Adaptable and able to juggle several tasks and flex working style
-
Confidence to liaise with people at all levels throughout the business:


  • Excellent communication skills are essential:
-
Excellent writing, editing, and proof-reading skills:


  • High levels of confidentiality:
-
Must have experience in administration and ideally covered reception:


  • Strong MS Office suite skillset:
-
Calm under pressure:

-
High attention to detail:


  • Shows initiative and problem-solving skills:
-
Has an interest in the creative industries i

e Music/Tech:
-
Has a can-do attitude and is an effective team player:


  • Preference will be given to those living locally within London

BE YOUR ORIGINAL SELF
OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

At Audio Network, we celebrate originality - it's a key part of our business. We truly believe that to create the highest quality experience, for everyone, we need diverse teams, telling diverse stories.

We're committed to building these teams and always striving to ensure everyone is empowered to bring their whole, unique selves to work each day.

Each Audio Networker is unique - but they are all treated the same: with dignity, respect, compassion, and equality.


We are committed to making all employment decisions without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or any other legally protected status.

If you are contacted for a job opportunity, please advise us of any accommodation needed to ensure you have access to a fair and equitable process.

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