HR Coordinator - Biggin Hill, United Kingdom - Formula 1

Formula 1
Formula 1
Verified Company
Biggin Hill, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Every one of the people working behind the scenes of Formula 1 are vital to keep the wheels turning. The role of HR Coordinator is an important part of the team.


Working closely with your HR Business Partner, you will provide a high level of HR admin support, together with appropriate guidance, advice and support to managers and staff in your designated business areas.


  • Based at our Media & Technology Centre in Biggin Hill with occasional travel to our office in St James's Market, you will:_
Recruitment

  • Raise new starter forms, ensuring appropriate authorisation is recorded.
  • Maintain an interview question 'library'.
  • Create job descriptions in line with template and F1 format.
Welfare

  • Carry out welfare meetings, provide support, take notes and follow up where appropriate.
Training

  • Book and coordinate training for your business area, whilst following the Training Procedure to ensure the best ROI.
  • Raise POs in a timely manner
Manage new starter process

  • Draft contracts of employment and send with new starter pack.
  • Follow extensive new starter procedures.
  • Ensure all paperwork is given to payroll.
  • Carry out new starter inductions and ensure there is new starter paperwork ready.
  • Ensure all new starter paperwork in received/chased where appropriate.
  • Keep new starter files at the front of the drawer until complete, then sign the file as complete and file within main filing cabinets.
Leavers Process

  • Write and confirm acceptance of resignation.
  • Raise Leavers Form and New Employment Form.
  • Calculate leaver's entitlements for payroll.
  • Ensure payroll is advised in a timely manner.
  • Archive leaver files on a quarterly basis.
Performance Management

  • Diarise probationary reviews with managers and ensure they are completed in a timely manner (to raise with HRBP if there are any performance issues/concerns/delays).
  • Write and confirm completion/extension with employee and advise of benefits where appropriate.
  • Log any disciplinary sanctions on HR Information System and remove once expired.
Other

  • Maintain HR Tracker, for the purposes of accurate monthly statistics, including turnover, average time to hire etc.
  • Diarise fixed term contract end dates 6 weeks in advance and confirm if the contract will be renewed or not.
  • Administer Maternity, Paternity, Shared Parental leave process.
  • Complete employment references for leavers (check if we have agreed an enhanced reference upon leaving).
  • Act as HR Rep and notetaker in disciplinary/grievance meetings.
  • Contribute to HR projects, including updating of policies and procedures and improving HR systems etc.
  • Provide support to other team members during busy periods or absence.
  • Proactively maintain procedures for your own area of responsibility.
  • Assist with processing of departmental paperwork as required.
  • File departmental paperwork on a regular basis.
  • Input data into HR Information System and ensure it remains up to date with any changes
Specification

  • Previous experience as a HR Coordinator / Administrator
  • Proven administration experience in a busy, fastpaced role
  • A Levels or equivalent
  • Basic HR knowledge
  • High attention to detail
  • Ability to multitask
  • Excellent communication skills
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