Document Controller - Brentwood, United Kingdom - Vistry Group PLC

Vistry Group PLC
Vistry Group PLC
Verified Company
Brentwood, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Role Overview:

In a Nutshell


We have a fantastic opportunity for a Document Controller to join our team within Countryside Partnerships London North, at various sites around London.

As our Document Controller you will work within the Design/Technical, Build and Compliance team to provide a consistent and timely service to the development teams by ensuring that project information/drawings/documentation is managed, communicated, filed and retrievable in accordance with the businesses Electronic Document Management System (EDMS) The role is expected to evolve and develop to reflect the operational need and requirements of the London Developments team

We are pleased to say, this role can accommodate agile working arrangements.


Let's cut to the chase, what's in it for you

  • Competitive basic salary and annual bonus
  • Company car, car allowance or travel allowance
  • Agile working arrangements possible for this role
  • 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum
  • Private Healthcare
  • Company contributory pension scheme
  • Life assurance 4 x your annual salary
  • Sharesave scheme
  • Cycle to work scheme up to £3000
  • Support with a professional membership
  • Denplan, GymFlex and many more

In return, what we would like from you

  • Behave in line with our company values
  • Integrity, Caring and Quality


  • IT literate

  • Office 36
  • Experience of using Viewpoint 4Projects
  • Knowledge and understanding of the Document Control process at operational level is vital.
  • Minimum of two years' experience of carrying out a similar role
  • Excellent communication and interpersonal skills with the ability to effectively liaise and coordinate activities between departments.
  • Great attention to detail
  • Prioritise workload when managing multiple contracts / tasks.
  • To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required.
Desirable

  • Knowledge of other DC systems
  • HNC in Computer Science, Business Administration or similar
  • Ability to understand and interpret construction drawings and documents

More about the Document Controller role

  • To attend internal project start UP Meetings to ensure a smooth transition from project inception to construction phase.
  • To be responsible for the management of documents for multiple projects, ensuring Teams Channels and Project Folders are created for projects, and documents are uploaded in an accurate and timely manner.
  • Work with procedures, guidance and forms contained within the corporate Business Management System (BMS).
  • Maintain knowledge and understanding of the DC process at operational level.
  • Maintain knowledge and experience of Viewpoint 4Projects at an operational level.
  • Ensure documentation follows approvals process.
  • Carry out quality assurance checks on all information uploaded.
  • Ensure all documents are up to date and completed correctly prior to internal or external audits.
  • Ensure external documentation is identified and distributed as agreed.
  • Ensure all drawings / documentation are controlled and maintained in a methodical manner.
  • Manage user accounts, permissions and provide systems training.
  • Support internal and external users regarding system issues.
  • Print / organise print service for drawings when required.
  • Liaise with production team regarding handover information / documentation.
  • Complete monthly reports as required.
**#LI-Hybrid
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