Receptionist - Birmingham, United Kingdom - Sigma Financial Group

Sigma Financial Group

Verified Company

Birmingham, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Location:
Birmingham office

Contract Type:
Permanent

Hours:
Full Time, 9-5 Monday to Friday

Salary:
£26,556 per annum

Role Purpose:

The purpose of the role is to provide administrative support tasks, including screening, answering phones, receiving visitors, preparing meeting and training rooms and sorting and distributing mails.

Receptionist Duties and Responsibilities:

To meet and greet Sigma Connected clients, guests, and contractors.
To inform Sigma Connected hosts of their visitor's arrival.
Visitor and contractor management including signing in, visitor pass allocation and safety briefings.
To remain the point of contact for onsite visitors/contractors for the duration of their visit.
The management of the boardroom, meeting rooms including bookings, setups, and access.
Facilitating refreshments, including lunches for the Executive Team, SLT and visitors.
Managing the kitchenette stock (tea, coffee etc.)
Post management, including incoming and outgoing mail.
The creation and provision of new ID badges for Sigma Connected employees.
Providing support for the Onboarding Team with new employees.
Providing support to the Executive PA, as and when required.
Provide a support service to guests and visitors such as, Wi-Fi access, WC access, travel information.
Supporting the Executive PA with TravelPerk Profile set up.
Being a point of contact with the building owner
Supporting the Sigma Connected Head of Health, Safety & Facilities with:
Weekly and monthly fire safety checks
Monthly first aid box checks
Photocopier paper, ink, and waste cartridge replenishment
Employee locker management
You will be required to undertake training to become a First Aider and a Fire Marshal
You will be required to undertake training to be a risk assessor, to support with the creation of employee risk assessments.
Other reasonable and proportionate tasks.

Receptionist Requirements:

Minimum of 2 years' experience in a similar role.
Proficient in Microsoft Office
Excellent customer service skills
Ability to multitask and prioritise tasks without guidance.
Strong interpersonal skills.
Confidence to suggest new initiatives and best practice to enhance the visitor experience.
Must have excellent time management skills
Must be deadline driven

Mission Statement:

Our new mission isTo improve everything Always We'll do this by living our values

Core Values:

Sigma has created four Core Values that the business and all employees stand by, they help drive our behaviors and what our brand stands for.

Always Learning - because the more we learn the more we achieve
Always Adapting - because flexibility creates opportunity
Always Together - because we are part of our community, not apart from our community
Always Better - because we do more

Right to Work Checks
Valid UK passport

If you are able to provide one of the above, there will be no requirement for a face-to-face check.

All other documents that the Home Office states are acceptable for a Right to Work check will need to completed by a face to face check at our Birmingham/Redditch offices.

You may have experience of the following: Administrative Assistant, Administrator, Admin Assistant, Receptionist, Secretary, Personal Assistant, PA, Admin Executive, Secretary, Clerical Assistant, Administration, Admin, Office Assistant, etc.

REF-203847