Committee Operations Assistant - City of London, United Kingdom - Davies Resourcing

Davies Resourcing

Verified Company

City of London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client, is an expert insurance advisory services company, offer a wide-ranging team of specialist experts who deliver everything a business needs and more, such as: Underwriting Management, Compliance, Actuarial, HR, IT, Finance, Risk Management andCompany Secretarial - all under one roof, providing clients with a truly complete solution.
Hybrid Working ModelTHE ROLE**In an exciting time of expansion for our client, they are looking for a hardworking, intelligent individual to come in and support their operations department.

This person will help provide professional committee and governance support to internal and externalstakeholders. They will also be helping to ensure board and committee meetings run smoothly with no issues.

Duties will include some of the following Responsibilities:

Scheduling meetings, booking meeting rooms and letting meeting members know if any changes have been made.
Update the clients central committee schedule.
Prepare and deliver agendas for meetings making sure notes are relevant and succinct.
Create meeting "packs" which will include agenda's, previous meeting notes, and other necessary reports.
Ensure meeting rooms are set up correctly from refreshments to technology.
Maintain meeting attendance records.
Maintain action logs and issue any updates to the meeting attendees shortly after the meeting ends.
Liaise with other departments including the secretariat team to make sure all meeting information is aligned.
Provide some general administrative support from time to time.

ABOUT YOU:

You have excellent organisational skills, being able to meet and manage multiple ongoing deadlines in a timely manner.
Great communication skills being able to comfortably speak to people from any range of seniority and background.
Very strong written English skills
You are highly motivated, being able to crack on with tasks with no prompting
Good skills across the Microsoft Office suite.
At least 2 years in a corporate office based environment is
essential:
At least a years of experience in managing other people's diaries and co-ordinating meetings would be an excellent bonus.

WHY APPLY: