Contractor Payroll Administrator - London, United Kingdom - Edward Mann Group

Edward Mann Group

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Freelance

Description

This position is responsible for all administrative and financial duties for the Europe contractor Payroll.

This includes all day-to-day activities including and not limited to invoicing, set up of the payroll system, consultant commissions, payments andaccounting duties.

This role will have a heavy compliance focus and a high standard of confidentiality.

This position also provides comprehensive support with Perm Invoicing, and the employee will manage time between both aspects of this role.

Overview of responsibilities:

Responsibility for EU & US contractor payroll
Manage all relevant mailboxes, responding in a timely manner and adhering to the agreed SLA's.
Regular communication with consultants to ensure the smooth running of the process, and to raise alarms regarding late timesheets and missing compliance documents.
Actively record and resolve compliance issues so as not to delay invoicing or payments.
Raising of all Europe contractor invoices, distributing to clients efficiently and ensuring upload to Sage.
Collate and send all selfbill remittance notes.
Collate and manage Payroll documents, invoices and timesheets, to archive in an organised manner for audit.
Maintaining NFI by brand and client reports for management.
Maintaining Sales Team figures.
Work closely with the Credit Control team to adjust invoices as necessary and to troubleshoot invoicing problems and client accounts, to help business cash flow.
Working with InTime support to continue to develop reporting capabilities and utilizing these reports to analyse missing timesheets and WGP/runner growth.
Regularly assisting with the permanent invoicing process, including the creation of invoices, distribution to clients, and logging them correctly onto the dealmaster.
Sales Reconciliations after Payroll
Responsible for correct commission calculations for consultants.
Sending payments to contractors via HSBC in line with schedules.
To review and escalate anything outside of company compliance guidelines to the Billing Manager
Accurate recording of data for business use
Providing excellent customer service to external clients and contractors
Completion of vendor forms
Maintenance of PO trackers
Supporting the rest of the Payroll team and maintaining International Payroll and billings knowledge and skills for holiday cover
Work closely with the Management Accountants to help with queries affecting the month end process
Payroll experience desirable, but not essential (specifically, Contractor Payroll exp in the Recruitment sector, is highly desirable)