Projects Coordinator - Glasgow, United Kingdom - DTGen

DTGen
DTGen
Verified Company
Glasgow, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Job purpose:
Providing administrative and coordination support to Projects Department

Roles and responsibilities

  • Compile completed projects content and handover to service to notify warranty commencement
  • Populate and maintain projects tracker list
  • Attend PMs meetings and track actions content
  • Liaise with European Projects Support and coordinate equipment delivery schedules and transport, including customs content. (Europe
  • Spain, Italy)
  • Raise small works on Tesseract and process all relevant information
  • Maintain and update stock sheets with OEM updates, delivery schedules and track orders from subsuppliers.
  • Arrange hire of equipment for site support works inc uplift and delivery
  • Obtain transport quotes, organise deliveries and raise delivery notes. (UK)
  • Coordination and filing of engineer's report sheets.
  • Check disputed invoices, and amend POs accordingly.
  • Collate Projects issues log information into a monthly report.
  • Issue new supplier forms and return them to Finance once completed.
  • Book accommodation and travel for project engineers
  • Resolve timesheet queries for line managers
  • Liaise with HQSA for health and safety communications, site visits and meetings with the Projects group
  • Assist in the completion of security form approval for engineers
  • Adhoc other duties as and when required to meet the needs of the business
  • Comply with the Company Health & Safety Policy, including carrying out general housekeeping to ensure work areas are tidy. This includes company vehicles
  • Comply with all aspects of the company's ISO standards: Quality management
  • ISO 9001:2015 / Environmental
  • ISO 14001: 2015 / Occupational health and safety management
  • ISO 45001:2018, proactively contributing to the company's continuous improvement programme
  • Adhoc other duties as and when required to meet the needs of the business
  • Observe & demonstrate behaviour in line with the core values of the company
Qualifications and skills

  • High standard of customer service
  • Strong organisational and interpersonal skills
  • Prioritise your own workload
  • Work to tight deadlines
  • Attention to detail
  • Friendly, assertive personality with a positive and confident manner
  • Can work on own initiative and be a team player
  • Committed to work as a team towards company goals for everyone's benefit
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