Graduate Legal Assistant - Edinburgh, United Kingdom - Ivanmed Ltd

Description

We are a UK distributor of various products including medical devices and have a dedicated team at our base in Edinburgh who work alongside the rest of our staff throughout the UK.

We distribute to a variety of businesses including aesthetic/beauty clinics as well as professional doctors.


Compliance:

• Carry out risk assessments to understand risk level, significance and scope
• Maintain an up to date understanding with relevant laws and regulations
• Monitor and aim to improve compliance with laws, regulations and internal policies
• Educate employees on not only the regulations, but also the impact on the organisation if these aren't complied with
• Investigate irregularities and noncompliance issues
• Report on current risk and compliance performance and highlight or escalate areas of concern
• Contribute to robust and effective compliance controls within the organisation
• Review marketing materials, presentations and websites to ensure compliance with regulatory requirements
• Assist in the gathering of internal information in response to regulatory requests
• Assist in recording and production of compliance manuals or policies
• Provide general compliance support as relevant in current or new business dealings, including the creation and/or performance of distribution and/or other contracts
• Perform various general administrative duties (such as file creation and maintenance of ongoing administrative projects)
• Collaborate with other departments to create a culture of compliance.
• Assist in dealing with clients, third parties or any other relevant bodies on issues of compliance, dispute resolution, or complaint handling
• Reviewing suppliers contracts

Business Support:

• Manage diaries and inbox on regular and ad hoc basis
• Provide support for key management staff, in particular the Managing Director
• Ensure the efficient running of key meetings, where appropriate
• Ensure there is a record of meetings and key discussions, where appropriate
• Assist and lead the collation and maintenance of relevant compliance and support documents as relating to business continuity
• Act as a point of contact for clients, third parties and other departments
• Assist the other departments in dispute resolution & complaint handling
• Provide other support to other departments when resource allows

Knowledge and skills:

• To remain proactive, energetic and organised in carrying out the duties
• To ensure efficient and good communication with relevant persons and departments
• To enhance your own knowledge of the internal and external procedures and regulations
• To work towards the improvement and growth of the company
• To attempt to manage all contentious matters efficiently and professionally
• To liaise with other key actors efficiently and in a timely manner
• To call clients, third parties, or any other relevant persons where appropriate
• Occasionally we may ask you to attend national exhibitions, compile competitor analysis and collate the trade leads.
• We may ask you to be point of contact for International enquiries until they purchase to make sure things run smoothly.

Job Types:
Full-time, Part-time

Part-time hours: per week


Salary:
£19,500.00-£26,000.00 per year


Schedule:

• Day shift

Ability to commute/relocate:

• Edinburgh, EH6 7EL: reliably commute or plan to relocate before starting work (required)

Experience:

Legal Secretary: 1 year (preferred)


Work Location:
One location

Application deadline: 27/04/2023


Reference ID:
IVANCOMP002

Expected start date: 01/05/2023