Executive Support - Birmingham, United Kingdom - Department for International Trade

Department for International Trade
Department for International Trade
Verified Company
Birmingham, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £22,511 - £26,367
Job grade:


  • Executive Officer
    Contract type:
  • Permanent
    Business area:
  • DIT DGET: UK Regions
    Type of role:
  • Operational Delivery
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • BirminghamAbout the job

Job summary:


This role sits within the Department for International Trade, Midlands Engine Investment Team and is located within the Investment Hub in Birmingham.


The Investment Hub's purpose is to attract and retain foreign investors into the Midlands Region, by working with our overseas network and local partners to ensure the investment opportunities of the region are understood and promoted.


The role would provide an excellent opportunity to work with the wider DIT overseas network, stakeholders and directly with senior businesses.


A key part of this role is to support the small FDI team (G6, G7, SEO) on a number of work streams, including finance matters (collating finance/management information reports), stakeholder relationships and communications (including a focus on investment proposition content and collateral creation).


The team work very collaboratively with other parts of the DIT including HQ, Overseas and Regional network, local partners, businesses, and stakeholders, to ensure effective engagement and communications.

Travel across the region and London may be required.


Job description:

We are seeking an individual who is organised, efficient and hardworking. Someone who is able to prioritise effectively, work to tight deadlines and remain calm in a fast-paced environment.

Someone who is an effective communicator (oral and written), who also has excellent IT skills and is proficient in Excel, Word, Powerpoint and Share Point as the role will involve for example, producing monthly MI dashboards, producing powerpoint slides, graphs, excel tables and word documents.

An important aspect of the role will be to promote the Midlands Engine through e.g.

suggesting compelling content for DIT's social channels and Investment Atlas, developing monthly newsletters and helping to develop and update the suite of collateral and contributing fresh ideas to new material for events that may happen throughout the year, sometimes at short notice.


In addition, the postholder will work closely with our global overseas network and design impactful comms to keep them updated on developments and opportunities in the region, following up enquiries as necessary and also day-to-day manage the current 'Investment Champions' network of business ambassadors, contributing creative ideas on how this network can be used to promote the Midlands to potential investors.


The role requires someone who is comfortable being matrix managed but also happy to work on their own initiative with mínimal supervision.


  • Establish and maintain strong and effective working relationships with colleagues across DIT, local partners and other key stakeholders, including businesses within the region, to ensure the work of the Investment Hub team is visible.
  • Develop, manage, maintain and distribute our marcomms material to our overseas network and local partners, taking on board feedback to improve outputs via a live communication plan.
  • Support the G6/G7/SEO on preparing management information which accurately captures the key activity and outputs of the different work streams on the team, for example, the Key Account Management (KAM) work and FDI (Foreign Direct Investment) Project data.
  • Support the team in managing inward missions and ministerial visits by assisting with logistics and programme content.
The role will be based in Birmingham.


Working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Please be aware that this role can only be worked from within the UK and not overseas.


Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average


Person specification:


Essential Criteria

  • Clear evidence of building effective working relationships; working collaboratively with both internal and external stakeholders.
  • Strong written, verbal and interpersonal skills with the ability to communicate with colleagues (adopting different modes of communication) at all levels.
  • Highly organised with good time management skills and the ability to juggle multiple demands and prioritise workloads.
  • Experience of management information, finance and communications work.
  • Good IT skills including word, excel, powerpoint and sharepoint.
  • Experience of development of information and collateral and communicating with a range of diffe
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