Executive Assistant - London Area

Job summary

We are seeking a highly organized, discreet, and resourceful Executive Assistant to support the President of a growing international ocean-technology group.

Responsibilities

• Organize board and committee meetings (in-person and virtual).
• Draft and circulate notices, agendas, and supporting documents,
• 'Own' portal for administrative control, tracking and approvals.
• Record accurate minutes, track action points, and ensure timely follow-up.
• Work with CFO to maintain official corporate records and statutory filings in line with legal and regulatory requirements.
• Support board member onboarding, logistics, and communications.
• Liaise with external counsel and advisors as required to ensure governance compliance.

Professional Support to President

• Manage complex international calendar, meetings, and travel arrangements.
• Act as primary gatekeeper for emails and communications — drafting responses, prioritizing, and filtering.
• Prepare agendas, briefing notes, and materials for investor calls, strategy sessions, and conferences.
• Coordinate logistics for key corporate events (e.g., investor roadshows, leadership meetings / events).
• Maintain confidentiality and professionalism when handling sensitive financial, legal, or investor-related information.

Personal Assistance to President

• A small amount of liaison relating to properties, logistics and personal/social matters

Glue

• Anticipate needs and proactively resolve issues before they escalate.
• Track open tasks and ensure follow-through.
• Protect and optimize the President's time by removing administrative load.
• Serve as a trusted buffer between the President and external demands on time/attention.

Job description