Operations Administrator - Swansea, United Kingdom - M&E Pro Limited

Description

M&E Pro are looking for a Operations Administrator to start immediately.

• Provide administrative support to ensure efficient operation of the office & Site Engineers.
• Answer and direct phone calls in a polite and professional manner
• Organize and schedule appointments and meetings
• Maintain contact lists and customer databases
• Assist in HR matters
• Assist in organising employee development and training
• General Administrative duties
• Source suppliers with most competitive prices
• Maintain an inventory of PPE equipment, uniform, first aid supplies, stationary, ordering when necessary
• Provide PPE when required
• Carry out monthly checks on the first aid boxes and supplies
• Ensure company insurances are current and up to date
• Update and maintain current contractual information as required on inhouse systems
• Reconcile and match purchase orders received with quotes issued, and approve/decline quotes accordingly

- management of calenders and appointment scheduling

• Personal appointment and Scheduling with Director
• Input quotation data onto system and send to client
• Record all client correspondence on inhouse system, ensuring all are dealt with in a timely manner with the Contract Manager's assistance
• Assist in scheduling works and maintaining their programme team to team
• Produce inhouse purchase order requests
• Oversight of field teams weekly timesheets
• Produce monthly information and reports for clients and/or management.
• Organise vehicle/machines repairs, services, MOT's and Tax with external suppliers
• Liaise with clients and ensure a clear flow of communication inhouse as well as externally
• Find ways to improve our service and customer relations

Skills Required

• Strong organizational skills with the ability to prioritize tasks
• Proficient in data entry and record keeping
• Ability to type accurately and efficiently
• Familiarity with office management procedures and basic accounting principles
• Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to take own initiative
• Knowledge of clerical and administrative procedures
• Professional phone etiquette and excellent verbal communication skills

Salary:
£23,000.00 per year


Benefits:

• Bereavement leave
• Casual dress
• Company events
• Company pension
• Free parking
• Sick pay

Schedule:

• 8 hour shift
• Flexitime
• Holidays
• Monday to Friday
• No weekends

Supplemental pay types:

• Performance bonus

Work Location:
In person


Reference ID:
Operations Administrator