Executive Assistant - Maidenhead, United Kingdom - Trinity Resource Solutions

Trinity Resource Solutions

Verified Company

Maidenhead, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

THE ROLE:
Supporting the CISO/Cyber Security Leadership Team (CSLT)

Attend the Leadership Team meetings with the purpose of identifying goals/actions and update the action planner accordingly
Maintain/develop the action planner clarifying goals/tasks to be achieved, accountability, stakeholders to involve, dependencies, milestones, and resources needed, enabling the CISO and LT to track progress
Provide diary administration for the CSLT including organising internal and external meetings and managing any logistics that may be required
Arrange business travel for the CSLT including coordinating visas, flights, accommodation, car transfers/taxis, producing travel packs and itineraries
Process expenses for the CSLT
Provide 'onsite' support to the EA who works remotely such as printing/scanning/post etc
Other adhoc support

Supporting the Cyber Security Team

Provide guidance on expense processing, travel booking, credit card processes etc
Work with our HR people partner to ensure org charts, distribution lists etc are kept up to date when we have movers/leavers/joiners
Ensure any movers/leavers/joiners are on boarded in the correct manner, and keep the 'on boarding pack' up to date with any new processes
Be the point of contact for any queries the team may have, whether this requires you to deal with it directly or simply point them in the right direction
Manage the staff award scheme, tracking new and previous nominations, ensuring each team lead reviews and determines any rewards in good time
Communicate to the wider team on behalf of the CSLT/CISO/anything of interest e.g. organisational changes
Other adhoc support

e.g. helping other assistants, providing cover for holiday/sickness etc

ESSENTIALS:

Prior experience supporting leadership level in a similar environment
Strong knowledge of Microsoft Teams
Good Microsoft Office skills (Word, Excel, PowerPoint)
High level of accuracy and attention to detail
Excellent organisational skills ability to manage time, prioritise conflicting demands, multitask, and work to tight and structured deadlines
Ability to learn new systems and processes quickly and the desire to pick up new skills
Proactive, selfmotivated, and able to work on own initiative as well as with a team
Outstanding communication skills (verbal and written)
Discreet and able to handle sensitive information in confidence
A 'cando' attitude and excellent interpersonal skills confident and approachable

PREFERRED:

Experience in written communications, and communicating to a large team on a global scale across various digital channels

Order Processor