Employment Services Administrator - St Helens, United Kingdom - Mersey and West Lancashire Teaching Hospitals NHS Trust

Mersey and West Lancashire Teaching Hospitals NHS Trust

Verified Company

St Helens, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Lead Employer is a unique NHS function.

Our primary role is to be responsible for the end to end employment of c.13,500 Doctors and Dentists in Training across the North West, Midlands, Yorkshire & Humber, East of England, Thames Valley and London and South East all managed from our base here in St Helens.

Rotations and Contracts team sit within the Lead Employer HR department under the remit of our Service Delivery team.

The purpose of the Service Delivery team is to ensure we maintain and deliver a high quality, responsive and customer service focused approach in all we do and the Rotations and Contracts team play a fundamental and important role in the achievement of this.

Day to day the Rotation and Contracts team are responsible for processing contractual changes in line with pay deadlines and providing support and advice on matters relating to terms and conditions of service to colleagues and stakeholders both internally and externally.

As an integral member of the Rotations and Contracts team you will work alongside administrators who are responsible for your own cohort of trainees and their contractual needs.

You will be their first point of contact and support them throughout their training programme journey.

Interview date:

TBC

This role is a perfect opportunity for someone who has a background in HR administration and previous experience of working within the NHS would be desirable, although not essential as full training will be given.

You would describe yourself as a having excellent customer service skills, someone who strives to deliver a high-quality service and gains personal satisfaction in supporting others.

A well organised person who is able to manage their own time and workload. Be of a proactive nature so you can ensure all deadlines are met. The ability to work with high volumes of correspondence and process documentation in a timely manner.

You will be able to demonstrate a flexible approach to effectively undertake their duties and will also be a self-motivator and display commitment and resilience to ensure professional and efficient advice and support is provided at all times.

The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.

From 1 st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.

The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.

The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.

Our Vision is to deliver 5 Star Patient Care:
CARE that is evidence based, high quality and compassionate

SAFETY that is of the highest standards

COMMUNICATION that is open, inclusive and respectful

SYSTEMS that are efficient, patient centred and reliable

PATHWAYS that are best practice and embedded, but also respect the individual needs of patients

Our achievements include:

Trust rated Outstanding by CQC Inspection August 2018

Top 100 places to work in the NHS (NHS Employers & Health Service Journal)

Awarded National Preceptorship Accreditation for our Nursing & AHP Preceptorship Programme

Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.

Provide administrative support to the Lead Employer Service including the processing and recording of
information, communications to key stakeholders and input into Lead Employer information systems.

Process offers of employment and undertake all necessary pre-employment checks and administration for appointments to Doctors and Dentists in Training posts Where issues are raised in relation to any preemployment checks, ensure the Employment Services Officer is informed immediately.

Prepare contracts of employment

Ensure trainees are hired in ESR and IAT information is captured

Liaise with Internal and external stakeholders (e.g., Workforce and Health Education Regions) to ensure that rotations are received as per agreed deadlines and upload into relevant information system for key stakeholders

Update management information on the relevant information system for key stakeholders

Ensure that work schedules are in place and actioned as required

Inform trainees of allocated placements and provide Host Organisations with details of Trainees.

Process maternity/paternity leave shared parental leave requests, flexible working requests, pay protection and changes to contracts of employment.

Ensure that ESR and the payroll tracker is actioned in a timely manner.

Process removal and travel expenses for authorisation by th