Clerical Assistant for Ucas, Careers and - Cambridge, United Kingdom - St Andrews College

St Andrews College

Verified Company

Cambridge, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DESCRIPTION - Clerical Assistant for UCAS, Careers and Examination Advisor

REPORTING TO:
Deputy Head (Academic)

SALARY:
£20,000 - £24,000 based on experience

PLACE of

WORK:
No 13 Station Road, Cambridge, CB1 2JB

START DATE:
September 2023

General Purpose

To provide administrative and clerical support for the Deputy Head (Academic) in the areas of Examinations, University Visits / admin, UCAS and careers.

Main Job Duties and Responsibilities

Examinations

To be responsible for all aspects of exam administration
To consult with the Examination Boards and the Deputy Head (Academic)
To consult with Subject Heads
To ensure students are entered for correct examinations
To produce timetables for students, staff, and invigilators
To administer Special Considerations and Appeals
To download exam results and provide data and reports for heads of department and SLT
To organise the issuing of exam results and exam certificates
To maintain the school calendar for all internal and external exams

University Visits

To liaise with the deputy Head Academic with regards to universities the college wishes to visit in the forthcoming academic year.
To then speak to the highlighted universities to organise dates which both parties are happy with.
Obtain a risk assessment from the Facilities Manager.
Obtain university and student / staff feedback after each trip and present findings and recommendations to the Deputy Head (Academic)

UCAS

Support tutors using Unifrog and UCAS.
Update the UCAS booklet for the year and advise all staff and students of appropriate dates.
Produce a onepage flyer at the start of each academic year to show the key dates for UCAS online registration, personal statements, university choices etc.
To build relationships with university so that the college can sign agreements to cover progression directly to their degree courses.

Alumni

To build a alumni database and contact all students.
Build a Facebook profile for the group with regular input.
Organise regular in country and in host country events for the group.
Organise / assist to organise the summer ball which will include the alumni.
Build an alumni newsletter, showing progression after St Andrews and current profiles.

Careers

To liaise with the college's careers contact
Organise at least one university fair in the college attend by key universities from a college perspective.
Ensure that the Career Mark accreditation is completed as required.
Bring into college key speakers to talk to the students from local Cambridge organisation, one per month (schedule to be circulated)

Generic

Checking and distributing documents and correspondence as required.
Maintaining filing systems, where applicable physical or online.
Photocopying.
Checking and entering data where applicable.
Updating and maintaining databases.
Coordinating workflow.
Filing.
Other duties and responsibilities, express and implied, which arise from the nature and character of the role and are commensurate with the grade of the post.
To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.
This job description is not necessarily a comprehensive definition of the post The job description will be reviewed after one term and then annually.
The post holder will be required to demonstrate a continual positive commitment to the College's policies including those relating to safeguarding children, health & safety, and equal opportunities. You will be committed to safeguarding and promoting the welfare of young people, a responsibility we expect all our staff to share.

Education and Experience
- good numeracy skills
- accurate keyboard skills
- knowledge of office management systems and procedures
- knowledge of administrative procedures

A Levels or equivalent

Key Competencies and Skills
- organizational and planning
- time management skills and the ability to prioritise work.
- data management
- diligence and accuracy.
- problem-solving
- adaptability
- customer service orientation
- teamwork
- communication skills - verbal and written.
- confidentiality

Job Types:
Full-time, Permanent

Salary:
£20,000.00-£24,000.00 per year

Benefits: