HR Administrator - Nottingham, United Kingdom - East Midlands Ambulance Service NHS Trust
Description
As a member of a multi-skilled centralised HR team the post holder will support the delivery of a responsive and efficient HR shared service to all staff, managers and prospective employees on a range of employment related matters.
Working closely alongside other departments, in particular Recruitment, Finance and Central Resourcing.Develop and maintain effective working relationships with external providers including Payroll and Pensions, Occupational Health, ESR Team, ePay Administration Team.
Collate and input payroll/HR information for the Electronic Staff Record (ESR) system accurately and in accordance with agreed timescales for the monthly payroll.
Responsible for the administration of all Maternity, Paternity and Adoption requests received in the Trust and for the administration of all the Trust's retirement award process in line with current guidance.
To provide administrative support to the HR Team in respect of typing letters, servicing meetings including taking notes/formal minutes at HR meetings including Trade Union Comms meeting and employee relations hearings and appeals, photocopying, scanning and filing.
To receive and distribute routine HR information/reports (such as workforce plans, sickness absence spreadsheets) to line managers as determined by Trust policy and procedure.
To undertake assigned HR projects and complete work allocated by the Deputy Director of Human Resources & OD, the Head of HR and the Corporate HR Business Partner.
Participate in developing, reviewing and formatting workforce policies/procedures and guidance and comment on the revisions/development of workforce policies and procedures.
To participate in the preparation/administration of gathering and organising data to produce reports for the purposes of internal and external audits.
To log exit interviews within ESR to ensure the information is recorded for the Workforce Metrics report on a monthly basis.
To provide Starter and Leaver reports to IM&T on a weekly basis and collate information to put forward to respond to FOI requests.
To send payroll cut off reminders to ensure fewer delays with forms and respond to queries in relation to Section 2 and annex 5 payments.
The role is part of a team of Administrators providing advice and support to all Managers and colleagues within East Midlands Ambulance Service.
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