Accounts Payable Assistant - London, United Kingdom - The Blair Partnership

The Blair Partnership

Verified Company

London, United Kingdom

4 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

BACKGROUND
The Blair Partnership is a literary and entertainment agency. We offer our clients a broad range of services including rights management, client representation and franchise management. As part of those services, we help to manage several companies on behalf of our client J.K. Rowling. Those companies are Pottermore and Bronte.

These businesses benefit from shared resources and expertise provided by The Blair Partnership, but they are run by their own leaders.

There are three core pillars to The Blair Partnership's business activity:

Franchise Management
which encompasses brand & franchise vision and strategy, creative strategy & direction, product development, brand management & comms for the Wizarding World franchise.
Client Management we represent our clients' literary and entertainment rights portfolios and pursue commercial opportunities for our clients through deal making in the UK, US and internationally, partner management and backlist rights management.
Governance & support we provide governance and support to companies owned by J.K. Rowling. As part of that support, we cultivate close collaboration & strong, cohesive working practices between all the businesses.

Our vision remains to shape, nurture and grow the most imaginative and engaging brands for generations to come, working with our clients.

Our mission is to shape and connect stories to their audiences.

The Blair Partnership is proud to be an equal opportunity workplace where all talent and potential is valued.

We welcome people of different backgrounds, experiences, abilities and perspectives and recognise the value that this adds to our business.

OVERALL PURPOSE OF THE JOB
To provide financial and administrative support to the Management Accountant and to the finance team.

To ensure that accounting records / ledgers are maintained to the highest standard in order to provide reliable financial information on a timely basis.

SUMMARY OF DUTIES

Receive, manage and process supplier invoices across multiple entities within the group.
Manage the central AP inboxes to ensure all invoices are processed in a timely fashion in each of the group companies.
Establish whether costs need to be prepaid, accrued or booked to the P&L.
Ensure invoices are coded correctly and booked to the P&L and/or Balance Sheet accurately, within the agreed SLA.
Liaise with budget owners to obtain invoice approvals.
Review aged creditors listings and ensure invoices are paid in accordance with agreed supplier terms and prepare weekly multicurrency supplier payments for authorisation.
Coordinate supplier payment runs across the group entering payments onto the bank and arranging for release by authorised individuals taking instruction from peers to process payments on QBO entities and managing X3 independently.
Coordinate Pottermore Participation payments (quarterly or biannually) as required.
Liaising with internal stakeholders and suppliers to resolve invoice queries, ensuring disputes are resolved and payments made on time.
Creating new supplier records and maintaining existing records.
Reconcile supplier statements/accounts and resolve all anomalies and discrepancies.
Process staff expense forms ensuring they are coded correctly, accurately and in a timely manner, and arranging payment of staff expenses.
Distribute company credit card statements to and manage expectations and deadlines with Cardholders / EAs.
Reconcile, review & enter completed credit card expense forms.
Ensuring VAT is accounted within HMRC guidelines correctly across all transactions.
Advocating the Purchase to Payment process and ensuring Purchase Requests are raised by stakeholders at the appropriate time.
Deliver AP education to stakeholders; with internal training on raising Purchase Requests and with the "optimal" AP process for internal users and external suppliers.
Assist with yearend audit queries relating to accounts payable.
Posting all cash payments to suppliers, cash receipts to customers and assist with reconciling bank accounts in multiple currencies.
Compile a summary of system generated bank reconciliations with corresponding bank balances for review.
Compile aged debtors, aged creditors and bank reconciliation summary as part of month end reporting
Meet monthend deadlines for closing the Purchase Ledger
Provide support to the central finance team with adhoc reporting and expense analysis

Team & Personal Development:

Work towards team success collaborating, sharing regular feedback and knowledge with the broader finance team and business contribute actively to meetings and contribute ways to achieve team goals
Continue to learn by building knowledge of the group businesses and understanding the connections and the accounting implications of them
Gain an understanding of the broader financial processes, systems and responsibilities to help guide the business teams through and