Senior Document Controller - Stoke Gifford, United Kingdom - Real Time Recruitment Solutions

Real Time Recruitment Solutions
Real Time Recruitment Solutions
Verified Company
Stoke Gifford, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Job Type

  • Contract

Position - Senior Document Controller

Type
  • Contract


Rate - Circa £30.00 per hour Umbrella Co OR PAYE equivalent (DOE)

Duration - 12 Months +

Hours - Typically 38 hours per week

Determination - Inside IR35

Security - UK BPSS / SC Security Clearance to be in place

Location - Stoke Gifford, Bristol, UK / Hybrid

Start Date - ASAP ?
***
Job Purpose
The Senior Document Controller is responsible for document management independently and primarily in complex situations across P3M. The Senior Document Controller is able to establish
and maintain the document management plan and process through the project lifecycle.


Key Responsibilities

Top 5 Major Tasks and Activities

  • Registering and capturing of documents in the Electronic Document Management System (EDMS) - including Cavendish, Client or any relevant sub-contractors
documentation.

  • Review of document formats, coding and adherence to checking & approval processes
for signatures.

  • Circulation of documents for review, information, acceptance etc.
  • Provision of daily/weekly and monthly status reports.
  • Archiving, closeout and handover at project completion.

Additional Key Accountabilities

  • Allocation of Cavendish and Client document numbering systems.
  • Administration of the EDMS, performing Super user permission e.g. creating vaults, managing users and their permissions, adding and changes to the workflows, data cards
and reports.

  • Manage the Document Control Group shared Inbox.
  • Control of electronic document and drawing files.
  • Circulation of documents for review, information, acceptance etc.
  • Document revision process and retention.
  • Document filing and retention - both hard copy and electronic.
  • Issue of controlled documentation as required.
  • Ensure all deliverables required for handover to the Client are stored during the project or interim delivery at agreed stages.
  • Liaison with Client Document control team and DMS.
  • Development of good practise processes and instructions.
  • Training and development of all stakeholders involved in the document processes.
  • Coaching, mentoring and development of staff in document management processes and on the Cavendish Nuclear EDMS.
  • Establish and maintenance of governance measures.
  • Attending and contributing the business Document Management Specialist Interest

Key Outputs / Deliverables:
Business Unit

  • Document Control System
  • Document Distribution Matrix
  • Master Document/Deliverables register
  • Supplier Document Distribution Matrix
  • Supplier Document/Deliverables register
  • Daily/Weekly/Monthly Status updates
  • Lessons learned Updates
  • PM Controls Framework

Leadership Responsibilities and Accountabilities

  • Leading Self:
Is a role model, demonstrating Cavendish principles, promoting health, safety and wellbeing, respect and inclusion

  • Leading Others:
Owns the performance and development of their team members, including effective and ongoing communication and feedback

  • Leading Resources:
Responsible for effective planning and organisation of resources to deliver on customer promises


HSSE Responsibilities and Accountabilities

  • Can explain their responsibilities for their own and others health and safety welfare.
  • Can explain their safe systems of work and their empowerment to stop work and immediately report to their line manager if they feel that something is unsafe or
something is not right.

  • Can explain how to report an HSE unsafe act and not walk by.
  • Can explain and adhere to all environmental processes and procedures as detailed by the Company.

Quality Responsibilities and Accountabilities

  • Can articulate and communicate "interested parties" and their requirements
  • Captures issues, risk & opportunities to instigate and monitor an appropriate Quality Management system for their area of responsibility
  • Demonstrate and communicate the quality required
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