Personal Assistant - London, United Kingdom - Label Tattoo Limited

Label Tattoo Limited

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for a highly organised personal assistant to perform administrative duties for senior management.

Reasons why we need new employees:

To share their experience;
To answer phone calls and manage correspondence;
To teach the skills and experience of our team;
To schedule appointments, organise events and send reminders;
To schedule meetings and take notes;
To report to Studio management and perform secretarial and administrative duties;
To type, format and edit reports, documents and presentations;
To enter data, maintain databases and keep records;
To copy, scan and fax documents, as well as take notes;
To prepare the facility for scheduled events and arrange refreshments;
To order all equipment;
To observe best practices and etiquette;
To remind the Director of important tasks and deadlines;
To liaise with staff, suppliers and clients;
To collate and fill expenses;
Miscellaneous tasks to support the director, which will vary according to the sector and to the director's remit, eg completing some corporate reporting ( to ensure that the business is being run properly and complying with legislation and regulations) or conducting research;
To promote our company's services to the public market. By leveraging their expertise, they will help increase brand awareness and drive customer engagement;
To identify target audiences and create effective campaigns tailored to their preferences;
Multilingual Skills: Fluency in English, Russian, and Korean is highly desirable for this role. This will allow the PA to effectively communicate with our diverse customer base, including Russianspeaking customers and Koreans;

We are looking for a highly organised personal assistant to perform personalised administrative duties for senior management.

In this role, the Personal assistant is responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers.

To ensure success as a personal assistant, he should exhibit excellent organisational skills and demonstrable experience in a secretarial role.

Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customised administrative support.

He should provide senior managers with day-to-day administrative support and provides assistance to individuals so that they can fulfil their daily business or personal responsibilities.

PA duties include answering phone calls and managing correspondence, scheduling appointments and managing personal calendars. PA may also be required to organise events.

The role of a PA is to free an executive's time from administrative duties so that they can spend maximum time on strategic tasks.

Skills, experience and qualifications required:

Discretion and trustworthiness: PA will often be a party to confidential information;
Excellent attention to detail;
Excellent oral and written communication skills;
Excellent organisation and people management skills;
Working knowledge of standard word processing spreadsheet and other productivity software tools;
Organisational skills and the ability to multitask, highly organised;
The ability to be proactive and take the initiative;
Flexibility and adaptability;
Tact and diplomacy;
Work as part of a team to leverage successful outcomes for our customers and our organisation;
Knowledge of standard software packages and the ability to learn companyspecific software;
Excellent research skills (Market research practices and techniques);
Highly creative in presentation within business opportunities;
Advanced skills on MS office packages inc. Excel, Word and Outlook;
An interest in working with people;
Copywriting skills, preferably within corporate PR;
High level of personal motivation;
Must reside within a commutable distance;
Ability to communicate at a senior level;
Experience analysing data;
Budget and cost analysis experience;
Knowledge of social media platforms.