Proposals Team Administrator - Birmingham, United Kingdom - Fawkes and Reece

Fawkes and Reece

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Proposals Team Administrator

Birmingham

Permanent

£20-25k

The Client

Our Client, founded more than 30 years ago, are a leading Principal Contractor working across sectors from Construction to Fit Out & Civils.

They work with some of the world's most successful businesses & institutions and due to demand, they are looking torecruit a permanent Proposals Team Administrator based in Birmingham

Role

Working from their very busy offices in Birmingham, you will be required to deliver high class Administration support to the Bid/Proposals team by maintaining effective systems, processes and procedures.

This role would suit a highly organised, proactive individualwho works on initiative, delivering high quality, accurate and effective support to the team and wider work winning departments.

The individual will build effective working relationships at all levels and demonstrate versatility and enthusiasm to become involvedin all aspects of the team activities from organising meetings and events, to system administration, and supporting content development and bid production.

Duties
Providing seamless support such as diary management, coordination of team meetings, events, training and related communications
Arrange approved travel and accommodation in line with expense policy
Lead administration of the workload planner, ensuring all new resource requests, leave, team holiday requests and group activities are logged
Recruitment - liaising with the Talent Team and setting up interviews
Prepare new starters and ensure their IT equipment and itinerary are in place on their first day
First point of contact for IT issues for the team
Book internal and external meeting rooms and catering as required
Arrange couriers ensuring documents reach their destination on time (occasional activity)
Maintain own filing system and subsequent archiving
Preparation of PowerPoint presentations, Bids, PQQs and tenders
General Administration support across the Bid/Proposals team
Management of portal logins and updating portal information and certificates
Management of tenders inbox twice daily, forwarding relevant information and PQQs and tenders
Setting up meetings/booking rooms and proofreading.
Checking SharePoint sites for consistency in structure, to enhance efficiency and document control.
Engage with colleagues from different teams to understand forthcoming presentation, document and materials requirements and agree a clear brief and deadlines
Production of internal documents & presentations in MS Word, PowerPoint &, if possible, in Adobe InDesign
Coordinate production of work winning materials such as capability statements and presentations
Arranging meetings with Enabling Departments to support information gathering
Administration of the CV and project profile trackers, adding new projects and owners
Arranging production of standard CVs for new or outstanding bid contributors

Requirements:

Strong organisational and administrative skills
The ability to support a team of 25+ and promote a good team dynamic
Able to set up and maintain efficient team processes and systems
Confident user of Microsoft 365 Suite - Word, PowerPoint, Excel, SharePoint, etc.
Good attention to quality and detail
User of Customer Relationship Management (CRM) systems
Ability to work effectively with others, agreeing a brief and deadlines
Able to remain calm and positive under pressure
Flexible in work approach to suit different teams and team members.
Excellent standard of written English is a must
Experience within the Construction sector or understanding the Bid/Proposal process would be a distinct advantage but not essential