PMO Administrator - Leeds, United Kingdom - ZEST ECO Ltd

ZEST ECO Ltd

Verified Company

Leeds, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Purpose of job

Our aim is to become a market leader in provision of Electric Vehicle charging solutions to local authorities, businesses, and the public as part of our strategy to lead the transition to zero carbon.

The goal is to undertake an ambitious electric vehicle charging installation program, deploying high volume and quality EV installations across the nation.

Our aim is to make the world a better place, one charge point at a time.

The PMO Administrator will work within Zest's Programme Management Office (PMO) to provide a secretariat function to the Board of Directors and Senior Leadership team, documenting minutes, key decisions / approvals and disseminating back to colleagues in the wider business as appropriate.

This role will be a key part of the Portfolio Support team, which helps to ensure that new projects are aligned to strategic business objectives, governed appropriately and use project data to advise decision makers on prioritisation and scheduling.

Key Accountabilities

The role is responsible for the following:

Providing a Secretariat function to the Board of Directors and Senior Leadership team
Retaining an audit trail of key decisions and actions, and ensuring status is progressing
Coordinating timely and accurate team contributions for Board packs, presentations, team events and leadership reporting
Supporting the Portfolio Manager to oversee a project portfolio aligned to business objectives
Facilitating compliance with project governance & reporting
Helping to ensure that adequate project controls are in place
Scrutinising reporting from projects and clarifying submissions with teams
Facilitating effective risk & issue reporting and escalation of strategic risks to the appropriate level
Visibility of project dashboards for key stakeholders
Project scheduling and resourcing support (in conjunction with Portfolio Support team)
Plus any other duties as required by the Leadership and PMO teams

Outcome, Results and Key performance indicators

Wellmaintained leadership meeting schedule and supporting paperwork
Audit trail of approvals, decisions and minutes from leadership meetings
Reporting completed on time with high levels of accuracy
Project portfolio aligned to strategic business objectives, OKRs and targets
Stakeholder satisfaction with reporting and dashboards
Optimal delivery and scheduling of opportunities, projects, strategic actions
Tracking of risks and benefits / NPV from projects
Resource profile aligned with project needs
Minimal conflict of project resources / resource bottlenecks

Key Relationships

Internal - Programme Manager, Portfolio Support team, Knowledge & Information Manager, Senior Leadership Team, Data Analytics team, Project staff across business units (inc Operations, Network Operations, HSEQ, Customer Experience, IT, Business Operations, Sales & Marketing, People team).

External - Occasional interactions with external suppliers and contractors

Knowledge and Skills

Proven experience of providing Secretariat and action tracking functions in a business environment
Experience of analysing reporting submissions for completeness and accuracy, and addressing areas of concern with contributors
Proven ability to prioritise conflicting deadlines and priorities, and respond quickly to changing priorities
Able to elicit the required information from a range of stakeholders within a given timeframe
Able to interpret & present data and information in the appropriate format for different audiences
Excellent verbal and written communication skills
Knowledge of the project management lifecycle, and implications for governance & resourcing (desirable)
Experience of risk and issue management (desirable)
Planning and resourcing skills (desirable)

Behaviours

Commercially aware
Proactive problem solver and uses initiative
Influencing skills
Ability to motivate self and others to deliver change
Able to build rapport and collaborate with all colleagues across the business
Committed to a high standard of performance and quality
Able to uphold confidentiality and sensitive information

Zest is an equal opportunity employer, committed to the values and ultimately societal benefits of diversity, equity, and inclusion

Job Types:
Full-time, Permanent

Benefits: