HR Coordinator - Glasgow, United Kingdom - Savills

Savills

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

_This role is being advertised by Savills Management Resources (SMR) a wholly owned entity of Savills (UK) Limited but a separate employing entity which is not accredited by Real Living Wage Foundation._

Purpose of the Role

The role of the HRC is to be the first point of contact for all HR related queries at the centre.

The role will provide high level administrative support to the site, and ensuring that employees adhere to the Company's policies and procedures and compliantwith employment law, working closely with the Regional HRBP.

Key Responsibilities

General Duties

Attend scheduled meetings within the department to ensure that all members are aware of all key issues.
Ensure employee confidentiality is maintained and data protection legislation is adhered to at all times.
Responding to all queries received ensuring they have been responded to in a timely manner.
Take ownership of adding and removing of starters and leaver of various systems.
Working alongside the Payroll team to ensure that any changes to pension eligibility criteria are updated and reflected accurately onto cascade.
Conduct regular audits on employee right to work documentation to ensure they are compliant and verified in line with the Home Office requirements.
Support with the training of right work checks to all line managers.
Process all uniform requests and distribute to the teams at site level.
To provide cover and support to other areas of the Business Support Unit when required, this includes Reception cover.

Employee Relations
Liaise with HRBP to issue all investigation and disciplinary letters (invitations, outcomes and no further actions).

Attend in the capacity of note taker to any disciplinary or grievance meetings as agreed by the HR Business Partner.
Liaising with management team on absence management, including entering on Cascade, chasing return to works, provide support to line managers regarding concerns/triggers.
Escalating to HRBP any complex or high risk cases or queries.
Support the Line Manager in gathering and collating evidence pack to issue to employee and disciplining manager.
Keep up to date of changes in relevant employment law legislation and ensure that the Company complies.

Recruitment & Selection

Identify any vacancies as part of the leavers process and provide line managers with general advice on following a fair and consistent recruitment process.
Ensure the Company's recruitment policy and procedure has been adhered to at all times

This will involve:

Ensuring all permanent vacancies are advertised on the weekly job bulletin and all required documents have been completed by the recruiting manager.
Support the recruiting manager with arranging interviews and ensuring that feedback is provided following the interview process.
Provide support to line managers with the selection process ensuring the required documents and forms are completed consistently and provided in line with both the HR and vetting processes.
Ensure that the recruiting / line manager has submitted the new starters right to work documentation in compliance with the UK legislation and prior to the start date.
Responsibility for the distribution of the weekly job vacancy bulletin at site level.
Liaise with the central HR Ops team to ensure adverts placed are descriptive, consistent and promote SMR values, whilst being legislatively compliant.

New Starters

Process all new starter paperwork in a timely manner which will include:
Issuing initial paperwork to transferring staff.
Review the new hires form to ensure that all required information is completed to process the new employees.
Enter the new employee onto cascade HR system to ensure they are set up accurately for payroll and required information is entered in correctly for finance.
Draft contracts of employment in line with the Company's standards.
Issue offer of employment with required welcome document enclosures.
Ensure all new starter documentation is returned and filed in the correct employee file

This will involve:

Weekly review and chasing of outstanding employee documents and ensuring that this is followed up with the line manager as part of the 1 month probation review meeting.
Request, chase and respond to employee references, ensuring that at least 1 employer reference and 1 character reference is obtained for each New Starter.
Take ownership of liaising with AXA on new start health questionnaires or nightshift health questionnaire.
Ensure benefit entitlements and changes affecting employee benefits are communicated to all relevant parties within the HR / Payroll team and to appropriate 3rd parties, where applicable.
Check due diligence information when uploading a new starter on the system.

Probation