Contract Administrator - Salford, United Kingdom - Blue Arrow Ltd

Blue Arrow Ltd
Blue Arrow Ltd
Verified Company
Salford, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Blue Arrow are currently recruiting for a Contract Administrator on behalf of our client in the Salford area.


Job role:
Contract Administrator


Pay:
£12.82 p/h (PAYE)

Start date: 1st May 2024

End date: 31st January 2025


Location:
Salford M50


Key Accountabilities:
The post holder will have the following key accountabilities:

  • To interface with multiple internal and external stakeholders in the administration of relevant business and contract processes
  • To support the account management team in ensuring the service agreement is always delivered to a high level.
  • Supporting business improvement projects/initiatives
  • To effectively manage the process for administering attendance, sickness, absences and annual leave for staff via the appropriate Business Systems. (SAP)
  • Supporting the account management team by administering the system for the recruitment of new staff for direct employees
  • To administer the process for the onboarding and vetting (to BS7858) for all new starters, Temporary Workers and sub-contractors
7. to support in the administration payroll, medical certificates, starter and leaver information.


  • Administration of the SHEQ process and system (AIMS) to ensure HSEQ contractual requirements and adherence to H&S policies and procedures.
  • To attend and administer KPI/SLA performance meetings with client and with subcontract providers.
10. administration of process for quotes for ad-hoc service requests.

11. support Account Management Team in the production of Client Monthly/quarterly reports. Recorder duties at contract review meetings


  • Specific Business System tasks
  • Coupa
  • Raising PO's
  • Good's Receipting PO's
  • Resolve Invoice queries
  • SAP
  • Submit Annual leave, sickness & expenses.
  • Raising ION for chargeable works.
  • Invoicing.
  • Planon
  • Assist the Help Desk and Managers with ensuring site jobs are closed in a timely manner.
  • Raise Planned Preventative Maintenance and Reactive works and distribute to engineers and ensure PPM's and reactive works in line with SLA's.
  • Liaise with Subcontractors to ensure all reactive and PPM works ae closed down in accordance with SLA's,
  • Timesheets - reconciliation with chargeable invoicing and liaising with Payroll and management in dealing with queries.

Qualifications or Required Experience:

  • Understanding of FM business or similar environment
  • Able to work as part of a team and interact with Client and Suppliers
  • Excellent time management skills, able to work to deadlines
  • Working knowledge of MS Office including Excel and Outlook
  • Experience in using Planon or similar CAFM system
  • Experience in using business finance and administration systems such as SAP, Oracle, Coupa
  • Previous experience working in a highend, fast paced environment
  • GCSE's minimum Grade C in English and Maths.


Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

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