Senior Administration Assistant - Edinburgh, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Edinburgh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reed Business Support are currently working with one of Scotland's most respected Universities on a permanent vacancy. This is a fantastic opportunity to work in a diverse and varied role and organisation

Job Posting Title:
Senior Administrative Assistant

Grade and Salary:
£23,715 - £27,131

Purpose of Role:

The Senior Administrative Assistant will provide comprehensive administrative support to the universities Online Leadership Team, Project Manager and wider matrix team.

The role-holder will also provide Executive Support to a senior Stakeholder.

This role iscentral to the successful delivery of the overall project, providing a smooth and seamless delivery of best practice administrative support.

Summary of Key Duties and Responsibilities:

Support all aspects of processes related to Board meetings and other team meetings as required
including scheduling, preparing agendas and papers ahead of meetings, recording action points and minutes and managing follow-up actions
Support the preparation of reports and papers to internal / external stakeholders
Executive support for senior Stakeholder including diary management, organising travel and providing administrative support as required
Support all organisational and financial aspects of internal and external events and travel
Undertake administrative tasks related to the management of project finance
Develop and maintain effective filing systems
Ensure the smooth running of the office including mail distribution, ordering of office supplies and equipment, reporting of any office problems to Estates/Cleaning/IT
Ensure the office remains a tidy, organised effective working environment and appropriate venue for hosting external visitors
Create an induction process and coordinate the recruitment and onboarding of new team members
Undertake daytoday administrative tasks for the wider team as required including sending out team communications
Conduct adhoc pieces of research and produce documents, briefing papers and presentations as required.

Are you a well rounded Adminsitrator, looking for a role within a respected and progressive higher education institute?