Secretary to The Chief Pharmacist and Departmental - London, United Kingdom - Homerton Healthcare NHS Foundation Trust

Homerton Healthcare NHS Foundation Trust

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for an enthusiastic, highly motivated person to provide a comprehensive, high quality, confidential, administrative and secretarial service to the Chief Pharmacist and pharmacy staff at Homerton Healthcare NHS Foundation Trust.

This role is central in enabling the effective and efficient running of the Pharmacy Department.

You will be a key member of the Pharmacy team, highly organised with a keen eye for detail and an ability to work on your own initiative

Main duties include:

To provide an efficient and responsive administrative and secretarial service, maintaining organised electronic and manual filing systems as well as undertaking general office duties.
To explore ways of modernising workflows and reducing paper based/manual processes and use best techniques in IT and best practice to ensure high quality management of information and administration systems are in place.
To be responsible for the upkeep of the personal files for all staff within the department.
To manage and maintain the HealthRoster database for the Pharmacy department keeping personnel working time records up to date by (a) liaising with HR as necessary to update staff annual leave entitlements, (b) assigning work shifts for all members of staff including bank and agency staff, (c) authorising staff annual leave in accordance with departmental procedures and (d) recording sickness, carer and other absences.
To be responsible for maintaining manual records of (a) 'time in lieu' for each member of staff and calculating their running balance of TOIL on a monthly basis, and (b) overtime worked by each member of staff and forwarding records to payroll on a monthly basis.

Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.

We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).

Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients.

In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.

Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.

We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.

Homerton has a proud tradition of supporting and developing its staff, including its well-regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.

Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required.

For both documents, please view the attachment/s on this page.